Procurement Outcome:
•Three tenders were received with the evaluation divided 60% price and 40% quality.
•The price evaluation awarded maximum marks (60) to the lowest price tender and a reduced score to the higher priced tenders according to their degree of variance from the lowest tender price.
•The quality evaluation sought evidence of the following key elements:
- Product quality, safety standards, durability and limiting of water ingress
- Product manufacturing, delivery process and delivery timescales from order
- Delivery and off-loading process including process for resolution of issues in the event of defective bins being supplied.
- Confirmation of 5 year warranty (pass / fail assessment)
- Confirmation of ability to meet initial order requirement (pass / fail assessment)
•The tenders were assessed independently by officers within the Waste and Recycling Team and then moderated to produce a single weighted evaluation score. The single weighted evaluation score was then reviewed by the Partnership Services Manager with input from the Procurement Team to ensure a further quality control check.
•This process has identified Bidder A as the successful bidder.
• The value of the contract being between £250k and £500k over the three year contract period, the Head of Major Projects and Commercial Services, in consultation with the Deputy CEO and Portfolio Holder has confirmed the award of contract to Bidder A.