Agenda and draft minutes

Cabinet
Wednesday, 4th September, 2019 7.00 pm

Venue: Committee Room A & B - Town Hall

Contact: Democratic Services  Email: democratic.services@crawley.gov.uk

Items
No. Item

1.

Disclosures of Interest

In accordance with the Council's Code of Conduct, Councillors of the Council are reminded that it is a requirement to declare interests where appropriate.

 

Minutes:

No disclosures of interests were made.

2.

Minutes pdf icon PDF 130 KB

To approve as a correct record the minutes of the Cabinet held on 26 June 2019.

Minutes:

The minutes of the meeting of the Cabinet held on 26 June 2019 were approved as a correct record and signed by the Leader.

 

3.

Public Question Time

To answer any questions asked by the public which are relevant to the functions of the Cabinet.

 

Public Question Time will be concluded by the Chair when all questions have been answered or on the expiry of a period of 15 minutes, whichever is the earlier.

Minutes:

There were no questions from the public.

 

4.

Further Notice of Intention to Conduct Business in Private and Notifications of any Representations

The Monitoring Officer will report on any responses to representations received in relation to why item(s) 9: Appointment of Repairs and Planned Maintenance Contractor(s) Crawley Homes should not be held in Part B Business – (Closed to the Public).

 

Minutes:

The Head of Legal, Democracy and HR reported that no representations had been received in respect of agenda item 9: Appointment of Repairs and Planned Maintenance Contractor(s) Crawley Homes

 

 

5.

Matters referred to the Cabinet and Report from the Chair of the Overview and Scrutiny Commission

To consider any matters referred to the Cabinet (whether by a scrutiny committee or by the Council) and those for reconsideration in accordance with the provisions contained in the Scrutiny Procedure Rules, the Budget Procedure Rules and the Policy Framework Procedure Rules set out in Part 4 of the Council’s Constitution.

 

Minutes:

It was confirmed that no matters had been referred to the Cabinet for further consideration.

 

6.

Exempt Information – Exclusion of the Public (Subject to Agenda Item 5)

The Committee is asked to consider passing the following resolution:-

That under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraphs specified against the item.

Minutes:

RESOLVED

 

That in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.

 

 

7.

Appointment of Repairs and Planned Maintenance Contractor(s) Crawley Homes

Housing Portfolio

 

(Exempt Paragraph 3)

 

To consider report CH/185 of the Head of Crawley Homes.

 

Minutes:

Exempt Paragraph 3

Information relating to the financial or business affairs of any particular person

(including the authority holding that information)

 

The Cabinet Member for Housing presented report CH/185 of the Head of Crawley Homes, which set out details of the procurement process and the tender evaluation for the appointment of the contractor(s) to deliver the Repairs and Planned Maintenance contracts for a term of 10 years commencing 1st April 2020. In considering the proposal, the Councillors commented that they were pleased, that resulting from the tendering, there would be the creation annually a number of apprentices. It was also noted that the contract(s) would be following the recently agreed approach to Occupational Sick Pay for Crawley Homes' Contractor staff.

 

Councillors Mullins, and Thomas spoke as part of the discussion on the report.

 

 

RESOLVED

 

That the Cabinet

 

1.         approves the appointment of Contractor A and Contractor B on a 10 year Termed Partnering Contract commencing on 1st April 2020, subject to leasehold consultation (Notice of Landlord’s proposals) and the mandatory standstill period.

 

2.         delegates to the Head of Crawley Homes and the Head of Legal, Democratic and HR Services to complete and enter into contracts (Generic Delegation 2 will be used to enact this recommendation).

 

 

Reasons for the Recommendations

 

The existing Repairs, Voids and Planned works contracts were let for a 10 year period which ends 31 March 2020 and this recommendation seeks to put in place a new contract from 1st April 2020 to ensure service delivery.  The contract has been retendered in compliance with EU Procurement Regulations 2015 and the Council’s procurement code.