8 Waste and Recycling Contract Extension
Environmental Services and Sustainability Portfolio
Exempt Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
To consider report HPS/34 of the Head of Major Projects and Commercial Services, which was referred to the meeting of the Overview and Scrutiny Commission held on 6 March 2023.
Additional documents:
Decision:
Exempt Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
RESOLVED
That the Cabinet:
a) approves the extenison of the current Waste and Recycling Contract with Biffa Municipal for 26 months from 1st February 2024 until 31st March 2026, noting the resource implications set out in section 6 of report HPS/034.
b) agrees to procure a new refuse vehicle fleet with a view to the new fleet coming into operation from 1st February 2024, and delegates the Head of Major Projects and Commercial Services to conduct the fleet procurement in accordance with the Council’s Procurement Code.
c) delegates the negotiation, approval and completion of all relevant legal documentation, of a new refuse vehicle fleet, to the Head of Major Projects and Commercial Services, Head of Governance, People and Performance, and Head of Corporate Finance, in consultation with the appropriate Cabinet member.
(Generic Delegations 2 & 3 will be used to enact this recommendation)
d) Request Full Council to approves a supplementary capital estimate of £3m for the procurement of a new refuse fleet funded by:
· £1.6m from the Refuse Vehicle Replacement Reserve
· £0.18m from the Waste and Recycling Reserve
· £1.22m from the Capital Programme Reserve
Reasons for the Recommendations
The recommendations will enable continuity of the waste and recycling service in the coming years and will ensure the waste vehicle fleet is operating efficiently and fit for purpose. The recommendations will also enable the Council to assess options for making amendments to the local waste collection arrangements in response to the National Waste Strategy which the Government has indicated will be released in the ‘near future’.
Minutes:
Exempt Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
The Cabinet Member for Environmental Services and Sustainability presented reports HPS/034 and HPS/034a of the Head of Major Projects and Commercial Services. The reports requested approval to extend the contract to the waste and recycling service and the replacement of the refuse vehicle fleet. The Cabinet was informed that the additional information contained within report HPS/034a provided further context regarding the evaluation of options and rationale for the
recommendation regarding the proposed type of new refuse collection vehicles.
Councillor T Belben presented the Overview and Scrutiny Commission’s comments on the report OSC/309 to the Cabinet following consideration of the matter at its meeting on 6 March 2023.
With the agreement of the Chair, Councillor Burgess, Burrett and Crow also spoke on the item and the Head of Major Projects and Commercial Services responded to their questions on the report.
Councillors Nawaz and S Mullins then spoke as part of the discussion on the item and in support of the report.
RESOLVED
That the Cabinet:
a) approves the extension of the current Waste and Recycling Contract with Biffa Municipal for 26 months from 1st February 2024 until 31st March 2026, noting the resource implications set out in section 6 of report HPS/034.
b) agrees to procure a new refuse vehicle fleet with a view to the new fleet coming into operation from 1st February 2024, and delegates the Head of Major Projects and Commercial Services to conduct the fleet procurement in accordance with the Council’s Procurement Code.
c) delegates the negotiation, approval and completion of all relevant legal documentation, of a new refuse vehicle fleet, to the Head of Major Projects and Commercial Services, Head of Governance, People and Performance, and Head of Corporate Finance, in consultation with the appropriate Cabinet member.
(Generic Delegations 2 & 3 will be used to enact this recommendation)
d) requests Full Council to approves a supplementary capital estimate of £3m for the procurement of a new refuse fleet funded by:
· £1.6m from the Refuse Vehicle Replacement Reserve
· £0.18m from the Waste and Recycling Reserve
· £1.22m from the Capital Programme Reserve
Reasons for the Recommendations
The recommendations will enable continuity of the waste and recycling service in the coming years and will ensure the waste vehicle fleet is operating efficiently and fit for purpose. The recommendations will also enable the Council to assess options for making amendments to the local waste collection arrangements in response to the National Waste Strategy which the Government has indicated will be released in the ‘near future’.
7 Waste and Recycling Contract Extension
Exempt Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
To consider report HPS/34 of the Head of Major Projects and Commercial Services.
Minutes:
Exempt Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
The Commission considered report HPS/34 of the Head of Major Projects and Commercial Services. The report requested approval to extend the contract to the waste and recycling service.
During the discussion with the Cabinet Member for Environmental Services and Sustainability and Head of Major Projects and Commercial Services, Councillors made the following comments:
· Acknowledgement that the proposal enabled the Council the continuity of the waste and recycling service and would ensure the waste vehicle fleet was operating efficiently and fit for purpose. The procurement of a new waste vehicle fleet with a view to new vehicles coming into operation at the beginning of the extension period in February 2024 would assist in maintaining the delivery of service benefits to residents.
· Recognition that the arrangement enabled the Council to assess options for making amendments to the local waste collection arrangements in response to the National Waste Strategy which the Government had indicated would be released in the ‘near future’. The Council’s target to net zero was highlighted and it would be important to consider the environmental factors and any impact.
· Support for a further report to OSC once the National Waste Strategy was known indicating proposals for the Council’s collection regime.
· Confirmation that an options analysis had been considered as part of the vehicle fleet and was reference within the report. However, clarification was sought about the specifics documented within the proposals. It was moved by Councillor Pritchard (seconded by Councillor Ayling) that the specific options analysis be compiled and sent to Cabinet for its consideration. A vote was taken and upon being put to the Commission, the proposal was declared as carried.
RESOLVED
That the Commission noted the report and requested that the views expressed during the debate, were fed back to the Cabinet through the Commission’s Comment sheet, with the additional recommendation above.