Decision details

To seek Cabinet approval to request delegated approval to award the Watercourse & Drainage services contract for 5 years (until 2024) with an option to extend for a further 2 years until 30th June 2026.

Exempt Paragraphs 3

Information relating to the financial or business affairs of any particular person (including the authority holding that information)

The Cabinet Member for Environmental Services and Sustainability presented report HPS/17 of the Head of Major Projects and Commercial Services which sort approval to request delegated authority to award the Watercourse and Drainage Contract to the most advantageous (winning) tenderer and enter into a contract to progress the delivery of the service being provided within the agreed budget.  The duration of the contract will be for an initial period of five years from 1st July 2019 until 30th June 2024, with an option to extend the contract for up to a further two years until 30th June 2026.  The estimate value of the contract is £100,000 per annum. 

RESOLVED

That the Cabinet delegates authority to the Head of Major Projects & Commercial Services in consultation with the Head of Corporate Finance, the Head of Legal, Democracy and HR, the Leader of the Council and the Cabinet Member for the Environmental Services and Sustainability to enter into a contract with the most advantageous (winning) tenderer to progress the delivery of these works and services.  

The estimated value of the contract is £100,000 per annum and the contract term is for an initial period of five years commencing 1st July 2019 until 30th June 2024. The procurement will include an option to extend the contract for a further two years, subject to an acceptable performance review. (Generic Delegation 3 will be used to enact this recommendation).

Reasons for the Recommendations

The existing contract for Watercourse & Drainage Maintenance (Grill Clearance & Emergency Works) has provided a means of ensuring that the Council delivers on those liabilities associated with its Watercourse & Drainage Management function.  The current contract expires on 30^th June 2019 and the recommendation will provide continuity of service thereafter.