Decisions Made

Use the below search options to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on delegated decisions that have been taken by council officers.

Decisions published

22/07/2024 - Northern West Sussex Statement of Common Ground, July 2024 and Northern West Sussex Housing Needs Statement of Common Ground, July 2024 ref: 678    Recommendations Approved

The Northern West Sussex Statement of Common Ground (SoCG) and the Northern West Sussex Housing Needs SoCG were approved by the Head of Economy and Planning on 17 July 2023. The 2023 versions of the SoCGs were published on the Crawley Borough Council webpage and submitted to the Planning Inspectorate alongside the Crawley Borough Local Plan to support its examination, and demonstrate that the councils have met the Duty to Cooperate.
Since the previous versions of the SoCGs were agreed, Mid Sussex District Council and Horsham District Council have progressed with their Local Plans. The Mid Sussex District Plan was submitted to the Secretary of State for its independent examination on 8 July 2024. The Horsham District Local Plan has been published for Regulation 19 consultation and is currently being finalised for its own submission to the Secretary of State for independent examination.
On this basis, both of the SoCGs have been revised to reflect factual changes and the progress made since July 2023. As these are an update on the 2023 SoCGs to support the submission of the two neighbouring authorities’ Local Plans, they have been signed off by the Head of Service, in accordance with the delegation scheme (and in consultation with the Cabinet Member).
The revised July 2024 SoCGs are published to the Mid Sussex District Plan Examination Webpage.

Decision Maker: Head of Economy and Planning

Decision published: 30/07/2024

Effective from: 22/07/2024

Decision:

To approve the updated versions of the Northern West Sussex Statement of Common Ground and the Northern West Sussex Housing Needs Statement of Common Ground.

Lead officer: Clem Smith


24/07/2024 - Temporary Accommodation Acquisitions Programme ref: 673    Recommendations Approved

Cabinet is asked to approve the expansion of the temporary accommodation acquisitions programme and to accept the allocation of grant funding from the Local Authority Housing Fund and Full Council is asked to approve the required budget to support the opportunity acquisitions necessary to achieve the objectives of this programme.

Decision Maker: Cabinet

Made at meeting: 24/07/2024 - Cabinet

Decision published: 25/07/2024

Effective from: 31/07/2024

Decision:

Exempt Paragraph 3

Information relating to financial and business affairs of any particular person (including the Authority holding that information)

 

 

RESOLVED

 

That the Cabinet:

 

a)             authorises the Head of Strategic Housing Services to enter into the necessary transactions and agreements to secure the LAHF funding allocation and to satisfy the requirements associated with this funding allocation.

 

b)             delegate the negotiation, approval and completion of all relevant documentation, including legal paperwork to the Head of Strategic Housing Services, Head of Governance, People and Performance, Head of Corporate Finance, in consultation with the Leader of the Council and the Cabinet Member for Housing.

(Generic Delegations 2 & 3 will be used to enact this recommendation)

 

 

That Full Council be recommended to approve:

 

the uplift to the Temporary Accommodation Acquisitions Budget as detailed in section 5.8 below, for the purposes of securing additional temporary accommodation aimed primarily at reducing the financial burden of using expensive nightly-paid accommodation and to enable the LAHF funding allocation to be utilised.

 

 

Reasons for the Recommendations

 

The Council currently has 542 households in temporary accommodation, with 313 of these presently in nightly paid accommodation, including 113 out of borough placements. This represents the highest level of need and demand for temporary accommodation across the County. 3.2. The Council is presented with an opportunity to receive grant funding from the Local Authority Housing Fund (LAHF) for the purposes of providing temporary and resettlement accommodation, which needs to be utilised by March 2026, with an element of match-funding required from the Council to satisfy the conditions of the LAHF funding allocation, and a budget is being requested to support this programme.

Wards affected: (All Wards);

Lead officer: Russell Allison


24/07/2024 - Forward Programme of Key Procurements July – December 2024 ref: 677    Recommendations Approved

Approve the current forward programme of key procurements (over £500,000) and seek delegated authority for contract award approvals following the appropriate procurement process. To provide an update on the previously identified procurements from January – June 2024.

Decision Maker: Cabinet

Made at meeting: 24/07/2024 - Cabinet

Decision published: 25/07/2024

Effective from: 31/07/2024

Decision:

RESOLVED

 

That the Cabinet:

 

a)             endorses the updated procurement forward programme July – December 2024  (Appendix A of report FIN/661).

 

b)             delegates authority to the Leader of the Council in consultation with the relevant Cabinet Member, relevant Head of Service, and Head of Governance, People & Performance to approve the award of the contract following an appropriate procurement process. This is with the exception of following procurements which will be subject to separate Cabinet reports; Waste Collection; Hawth Theatre.

 

c)             delegates the negotiation, approval and completion of all relevant legal documentation, following the awarding of the contracts to the relevant Head of Service, Head of Governance, People & Performance, Head of Corporate Finance, in consultation with the appropriate Cabinet Member. 

(Generic Delegations 2 & 3 will be used to enact this recommendation)

 

 

Reasons for the Recommendations

 

By approving the procurement forward programme there is greater transparency of future procurement processes allowing more scope for internal stakeholders to input into how future contracts are delivered.

 

The approval of the forward programme provides a key decision that will enable the  individual procurement processes to be awarded under delegated authority once the tender process has concluded giving the Council the ability to reduce the time required to complete a procurement process.

Wards affected: (All Wards);

Lead officer: Becca Williams


24/07/2024 - Implementation of Procurement Act 2023 ref: 674    Recommendations Approved

Approve changes to the Council’s Contract Standing Orders (CSOs) and Procurement Code to reflect the Procurement Act 2023 which comes into force on 28 October 2024.

Decision Maker: Cabinet

Made at meeting: 24/07/2024 - Cabinet

Decision published: 25/07/2024

Effective from: 31/07/2024

Decision:

RESOLVED

 

That the Cabinet delegates authority to the Head of Corporate Finance to review and make minor modifications to the Procurement Code as and when amendments are required following a review or any subsequent change to legislation and statutory guidance are introduced.

(Generic Delegation 7 will be used to enact this recommendation).

 

 

That Full Council be recommended to

 

Approve the revised Procurement Code attached as Appendix A to report FIN/660.

 

 

Reasons for the Recommendations

 

The Council requires clear rules about how it conducts procurement. The Procurement Code has been updated to reflect changes in legislation. The Code needs approval so that it can be incorporated into the Council’s Constitution

Wards affected: (All Wards);

Lead officer: Becca Williams


24/07/2024 - Financial Outturn 2023-2024: Budget Monitoring - Quarter 4 ref: 675    Recommendations Approved

The report will set out the comparison of Council’s performance against the approved strategy for the year for its borrowing and investment activities.

Decision Maker: Cabinet

Made at meeting: 24/07/2024 - Cabinet

Decision published: 25/07/2024

Effective from: 31/07/2024

Decision:

RESOLVED

 

That the Cabinet:

 

a)             notes the outturn for the financial year 2023/2024 as summarised in this report FIN/658

 

b)             approves the addition of a Senior Project Manager within the Built Environment Team to be funded from existing and future capital projects. (para 9.9 of report FIN/658)

 

c)             approves the virement in the Capital Programme of £67k from Allotments to Goffs Park (para 9.8 of report FIN/658)

 

d)             notes the carry forward requests detailed in Section 6 of report FIN/658

 

 

The Full Council be recommended to:

 

a)             agree to the transfers of reserves and level of balances as outlined in Section 10 of report FIN/658.

 

b)             approve the addition to the Capital Programme of £1.1m funded from the Better Care Fund. (para 9.3 of report FIN/658).

 

c)             approve the addition to the Capital Programme of £60k for Three Bridges Station funded from S106 monies received. (para 9.6 of report FIN/658).

 

 

Reasons for the Recommendations

 

To report to Councillors on the outturn, subject to audit, for the year compared to the approved budget.

Decision Maker: Cabinet

Made at meeting: 24/07/2024 - Cabinet

Decision published: 25/07/2024

Effective from: 31/07/2024

Decision:

RESOLVED

 

That the Cabinet:

 

a)             approves the actual 2023/24 Prudential and Treasury Indicators as set out in report FIN/659

 

b)             notes the Annual Treasury Management Report for 2023/24 as contained within report FIN/659

 

c)             notes that the authorised limit for external borrowing set by the Council was exceeded for a short period during Q4 of 2023/24 and is now back within the set limit set by the Council.

 

 

That Full Council be recommended to:

 

Approve of the increase in the 2024/25 Operational boundary and Authorised Limits contained within section 5.4 of report FIN/659

 

 

Reasons for the Recommendations

 

The Council’s financial regulations, in accordance with the CIPFA Code of Practice for Treasury Management, requires an annual review following the end of the year describing the activity compared to the Strategy. This report complies with these requirements

Wards affected: (All Wards);

Lead officer: Carolin Martlew