Decisions Made

Use the below search options to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on delegated decisions that have been taken by council officers.

Decisions published

25/11/2022 - Installation of new Artificial Cricket Wicket in Grattons Park ref: 539    For Determination

Decision Maker: Head of Community Services

Decision published: 28/11/2022

Effective from: 25/11/2022

Decision:

To grant permission for Sussex Cricket to install a new artificial wicket at Grattons Park and to approve an initial 3-year temporary licence with RAMS CC.

This decision has been taken by the Head of Community Services, in consultation with Cabinet Member for Wellbeing.

Lead officer: Alan Tanaka-Heaton


23/11/2022 - UK Shared Prosperity Fund ref: 531    Recommmend Forward to Council

Agree to receive, manage and distribute the Crawley allocation of the UK Shared Prosperity Fund.

Decision Maker: Cabinet

Made at meeting: 23/11/2022 - Cabinet

Decision published: 24/11/2022

Effective from: 30/11/2022

Decision:

RESOLVED

 

That the Cabinet:

 

a)         approves the Council’s intention to secure the funding based on the approach agreed at the Town’s Fund Board as set out within the submission (Appendix A of report DCE/14)

b)         delegates authority to the Deputy Chief Executive in consultation with the Leader of the Council to approve the governance arrangements for the programme.

 

c)         delegates authority to the Deputy Chief Executive, in consultation with the Head of Governance People and Performance, to negotiate, approve and complete all relevant documentation including legal requirements.

 

(Generic Delegations 2 & 3 will be used to enact this recommendation)

 

d)         requests that Full Council approves the financial provision for the receipt and allocation of the UK Shared Prosperity Fund funding.
 

 

Reasons for the Recommendations

 

Crawley has been allocated £1m over three years under the UK Shared Prosperity Fund (UKSPF), part of the Government’s Levelling-Up agenda. To obtain that funding a submission has been submitted by the Council following an approach agreed at the Towns’ Fund Board. As the accountable body, the Council must put in place suitable arrangements to receive, manage and distribute the funding in such a way as to ensure delivery.

Wards affected: (All Wards);

Lead officer: Ian Duke


23/11/2022 - Warm Hubs ref: 532    Recommendations Approved

To seek approval for the council's warm hub proposal.

 

 

Due to the urgent timescales and the current cost of living crisis there is a need to implement prior to any severe weather/winter period, the Chief Executive (as Head of Paid Service) has agreed that the decision should be protected from call-in under Call-in Procedure Rules within the Constitution

Decision Maker: Cabinet

Made at meeting: 23/11/2022 - Cabinet

Decision published: 24/11/2022

Effective from: 30/11/2022

Decision:

RESOLVED

 

That the Cabinet:

 

a)         approves the proposal for the Council’s warm hub provision as detailed within report CH/198.

 

b)         delegates authority to the Head of Crawley Homes and Head of Community Services in consultation with the Leader of the Council to approve changes to the supply of Council warm hub provision.

 

(Generic Delegation 7 will be used to enact this recommendation)

 

c)         delegates authority to the Section 151 Officer in consultation with the Head of Crawley Homes and Head of Community Services to approve funding to the Voluntary and Community Sector (VCS) to deliver warm space provision and associated cost of living requirements from existing cost of living budgets and reserves.

 

(Generic Delegation 7 will be used to enact this recommendation)

 

d)         delegates authority to the Head of Crawley Homes, Head of Community Services in consultation with the Head of Governance, People and Performance, to negotiate, approve and complete all relevant documentation including legal requirements.

 

(Generic Delegations 2 & 3 will be used to enact this recommendation)

 

 

Reasons for the Recommendations

 

With the rising cost of living there is concern that residents will struggle to heat their homes, although this is only one of many areas of concern in relation to the current economic climate. Households are facing unprecedented challenges including increasing difficulties in paying household bills, housing costs, increasing borrowing and use of credit, less access to food and ability to save.

 

The concept of warm hubs is to provide a space to residents who cannot afford to heat their homes; the warm hub is available to them as a space to spend time, at no cost with heating.

 

The idea of warm hubs has taken off across the country with delivery by local authorities and the VCS. We have completed a mapping exercise for Crawley and the VCS are already mobilising with warm hub type provision and so our model is to ensure there is a minimum provision available in the borough, as well as complementing existing and emerging provision to ensure coverage across a range of neighbourhoods, particularly the most deprived.

 

Council warm hubs will not just be a place where residents can spend time in a heated location, residents will also have access to hot drinks (at no cost) and will be able to receive basic signposting advice on cost of living and well-being by council staff and/or VCS staff.  Where possible will also aim to provide a snack, although this will be subject to demand (Crawley Homes contractors, Mears and Wates, are set to donate non-perishable snacks to the hubs).

 

Over the longer term the Council will work with the VCS to explore options for additional wrap around support at council hubs and/or move to a co-delivery model where the VCS take the lead with support from us.

 

Wards affected: Bewbush & North Broadfield; Broadfield; Furnace Green; Ifield; Langley Green & Tushmore; Tilgate;

Lead officer: Amanda Kendall


23/11/2022 - Forward Programme of Key Procurements (January - June 2023) ref: 535    Recommendations Approved

The report will seek approval for the Procurement forward programme which identifies the council's key procurements over a contract value of £500k that will require tendering over at least the forthcoming six month period.

Decision Maker: Cabinet

Made at meeting: 23/11/2022 - Cabinet

Decision published: 24/11/2022

Effective from: 30/11/2022

Decision:

RESOLVED

 

That the Cabinet:

 

a)      endorses the procurement forward programme January – June 2023 (Appendix A of report FIN/595).

 

b)      delegates authority to the Leader of the Council in consultation with the relevant Cabinet Member, relevant Head of Service, and Head of Governance, People & Performance to approve the award of the contract following an appropriate procurement process.

 

c)      delegates the negotiation, approval and completion of all relevant legal documentation, following the awarding of the contracts to the relevant Head of Service, Head of Governance, People & Performance, Head of Corporate Finance, in consultation with the appropriate Cabinet Member.

 

(Generic Delegations 2 & 3 will be used to enact this recommendation)

 

 

Reasons for the Recommendations

 

By approving the procurement forward programme there is greater transparency of

future procurement processes allowing more scope for internal stakeholders to input into how future contracts are delivered.

 

The approval of the forward programme provides a key decision that will enable the individual procurement processes to be awarded under delegated authority once the tender process has concluded giving the Council the ability to reduce the time required to complete a procurement process.

 

Wards affected: (All Wards);

Lead officer: Becca Williams


23/11/2022 - Review of Statement of Licensing Policy (Gambling) - Gambling Act 2005 (2023 - 2025) ref: 530    Recommmend Forward to Council

To agree the updated Statement of Licensing Policy - Gambling Act 2005 - 2023 - 2025

Decision Maker: Cabinet

Made at meeting: 23/11/2022 - Cabinet

Decision published: 24/11/2022

Effective from: 30/11/2022

Decision:

RESOLVED

 

That the Cabinet:

 

a)         considered and notes  the feedback received following the consultation and consideration of the Licensing Committee (as set out in Section 8 of report HCS/050).

 

b)         agrees that the Council will write to the West Sussex CC Education Service to request that anti-gambling be included within the curriculum, as suggested by the Overview and Scrutiny Commission.

 

c)         requests that Full Council approves, adopts and authorises for publication the proposed revised Statement Licensing Policy (Gambling) for the period 2023-2025 as set out in Appendix A of report HCS/050.

 

 

Reasons for the Recommendations

 

It is a statutory requirement under the Gambling Act 2005 for a Licensing Authority to

prepare and publish a Statement of its Licensing Policy every three years.  The Council is the Licensing Authority for gambling matters in the borough of Crawley. It is therefore necessary to agree and develop the proposed Statement of Licensing Policy (Gambling Act) to discharge the Council’s role in its capacity of Licensing Authority for the 3 year period 2023 – 2025. 

 

To ensure the Council’s Statement of Licensing Policy (Gambling) is revised and published for the coming 3 years as required by Section 349 of the Gambling Act 2005 and that this is done in accordance with procedures, legislative requirements and is complaint with statutory guidance regarding consultation.

 

 

Wards affected: (All Wards);

Lead officer: Kareen Plympton


23/11/2022 - Anti-Bribery Policy ref: 534    Recommendations Approved

This Policy represents important part of the Council’s approach to dealing with the risk of fraud corruption. This Policy seeks to complement the Anti-Fraud and Corruption Policy and Whistleblowing Policy and contribute to the overall framework Corporate Governance established to ensure that the Council is well managed fulfils its statutory and regulatory duties in a proper and responsible manner.

Cabinet is requested to approve the Policy

Decision Maker: Cabinet

Made at meeting: 23/11/2022 - Cabinet

Decision published: 24/11/2022

Effective from: 30/11/2022

Decision:

RESOLVED

 

That the Cabinet:

 

a)      approves the Anti-Bribery Policy (Appendix A of report FIN/597) for adoption and subsequent publication.

 

b)      delegates authority to the Head of Corporate Finance, in consultation with the  Leader, to review and make minor amendments to the Anti-Bribery Policy as further changes to legislation and statutory guidance are introduced.

 

(Generic Delegation 7 will be used to enact this recommendation).

 

 

Reasons for the Recommendations

 

To fulfil the Council’s duty to review and publish guidance relating to the Anti-Bribery Policy.

 

Lead officer: Chris Corker


23/11/2022 - Anti-Money Laundering Policy ref: 533    Recommendations Approved

This Policy represents important part of the Council’s approach to dealing with the risk of fraud corruption. This Policy seeks to complement the Anti-Fraud and Corruption Policy and Whistleblowing Policy and contribute to the overall framework Corporate Governance established to ensure that the Council is well managed fulfils its statutory and regulatory duties in a proper and responsible manner.

Cabinet is requested to approve the Policy.

Decision Maker: Cabinet

Made at meeting: 23/11/2022 - Cabinet

Decision published: 24/11/2022

Effective from: 30/11/2022

Decision:

RESOLVED

 

That the Cabinet:

 

a)         approves the Anti-Money Laundering Policy (Appendix A of report FIN/598) for adoption and subsequent publication.

 

b)         delegates authority to the Head of Corporate Finance, in consultation with the Leader, to review and make minor amendments to the Anti-Money Laundering Policy as further changes to legislation and statutory guidance are introduced.

 

(Generic Delegation 7 will be used to enact this recommendation).

 

 

Reasons for the Recommendations

 

To fulfil the Council’s duty to review and publish updated guidance relating to the Anti-Money Laundering Policy.

Lead officer: Chris Corker


23/11/2022 - Treasury Management Mid-Year Review 2022-2023 ref: 536    Recommendations Approved

This report provides an update on the Council’s Treasury Management Strategy for 2022/23

Decision Maker: Cabinet

Made at meeting: 23/11/2022 - Cabinet

Decision published: 24/11/2022

Effective from: 30/11/2022

Decision:

RESOLVED

 

That the Cabinet notes report FIN/593 and the treasury activity for the first two quarters of 2022/2023

 

 

Reasons for the Recommendations

 

The CIPFA (Chartered Institute of Public Finance and Accountancy) Code of Practice for Treasury Management recommends that members be updated on treasury management activities regularly (Treasury Management Strategy, annual and mid-year reports).  This report, therefore, ensures this Council is implementing best practice in accordance with the Code.

 

 

 

 

Wards affected: (All Wards);

Lead officer: Karen Hayes


23/11/2022 - 2022/2023 Budget Monitoring - Quarter 2 ref: 537    Recommendations Approved

The report will set out a summary of the Council’s actual revenue and capital spending for the quarters to September 2022 together with the main variations from the approved spending levels and impact on future budgets

Decision Maker: Cabinet

Made at meeting: 23/11/2022 - Cabinet

Decision published: 24/11/2022

Effective from: 30/11/2022

Decision:

RESOLVED

 

That the Cabinet

 

a)         agrees to note the projected outturn for the year 2022/2023 as summarised in report FIN/594.

 

b)         approves the renaming of, within the capital programme, the Solar PV installations to the Council's operational buildings”, budget to now called “Climate Change Initiatives” budget. 

 

 

Reasons for the Recommendations

 

To report to Members on the projected outturn for the year compared to the approved budget.

 

 

Wards affected: (All Wards);

Lead officer: Karen Hayes


23/11/2022 - Budget Strategy Mid-Year Review 2022 ref: 538    Recommmend Forward to Council

This report provides an update on the Council’s Budget Strategy


Decision Maker: Cabinet

Made at meeting: 23/11/2022 - Cabinet

Decision published: 24/11/2022

Effective from: 30/11/2022

Decision:

RESOLVED

 

That the Full Council be recommended to approve the Budget Strategy Mid-Year Review 2022 and to:

 

a)        agree the growth items for both the General Fund and Housing Revenue Account as outlined in sections 5.17 and 8.1 of report  FIN/596

 

b)        agree the inclusion of new capital schemes in future budgets with the value of £165,000 as identified in section 9.2 of report  FIN/596

 

c)        agree an increase in the capital programme for Park Tennis by £111,390 funded from Lawn Tennis Grant as outlined in paragraph 9.3 of report  FIN/596.

 

d)        approve the revised Crawley Homes capital investment plan as outlined in Appendix B to report  FIN/596 which includes the financial year 2025/26 and the garage repairs which was transferred to the General Fund.

 

e)        note the following highlights of the Budget Strategy Mid-Year Review 2022:

 

i       Note the uncertainties around Government funding prior to the settlement in December and the delay in Local Government Funding reforms such as business rates retention and the future of New Homes Bonus.

 

ii      Note, for the purpose of projections, the current budget deficit of £201,792 for 2023/24 before use of reserves, on the basis of a Council tax increase of 2.31% which is £4.95 on a Band D in property 2022/23.  Future years gaps are shown in section 4.2 of report  FIN/596.

 

iii     Note that the Gap from 2024/25 will need to be addressed once the finance settlement is announced as there will be insufficient reserves in the long term to fund future gaps.  The methodology of approaching the gap is outlined in section 7 of report  FIN/596.

 

iv     Note that items for the Capital Programme are driven by the need for the upkeep of council assets and environmental obligations and schemes will also be considered that are spend to save or spend to earn but that such prioritisation should not preclude the initial consideration of capital projects that could deliver social value.

 

v      Note that the Budget is aligned to the Council’s Corporate Priorities.

 

 

Reasons for the Recommendations

 

To continue with the implementation of the Council’s Budget Strategy and to deal with the Council’s projected budget deficit which is higher than previously anticipated due to the impact of increasing inflation, increased homelessness costs, future Council Tax and Business rates income projections and impact of the cost-of-living crisis on other income sources such as fees and charges.

 

To agree the revised Crawley Homes capital investment plan for inclusion within the capital budget.

 

To agree growth items and capital schemes outlined in the report.

 

To note that until the Local Government Finance Settlement is known in December 2022 these projections are highly likely to change. 

 

Wards affected: (All Wards);

Lead officer: Karen Hayes


22/11/2022 - Publication of Authority Monitoring Report 2020/21 ref: 529    Recommendations Approved

Local Planning Authorities are required by the Local Plan Regulations 2012 to publish from time to time an Authority Monitoring Report (AMR) detailing their performance in the preparation of local planning policies. They are required to describe:
- Progress made with documents detailed in the council's Local Development Scheme (LDS);
- Performance in the implementation of local planning policies, including identifying policies which have not been implemented and potential causes of / solutions to non-implementation;
- Details of any Neighbourhood Plans or Neighbourhood Development Orders made;
- Details of Community Infrastructure Levy income and expenditure;
- Details of co-operation undertaken with other councils/bodies in line with the Duty to Cooperate set out in section 110 of the Localism Act 2011.
In addition to these the report details progress in relation to various indicators linked to the Sustainability Objectives set out in the Local Plan Sustainability Appraisal (SA), and sets out the headline information related to the council's Self-build and Custom Housebuilding Register. Publication of the report is recommended in order to fulfil the legal reporting requirements, as well as to reinforce the evidence base for existing and emerging local plan policies. The report includes an updated picture of recent and anticipated housing delivery in the borough, and sets out that as of April 2021 the council was compliant with the requirement under national planning policy to identify a 5-year supply of deliverable housing sites. The report will be available on the Council's website once finalised.

Decision Maker: Head of Economy and Planning

Decision published: 23/11/2022

Effective from: 22/11/2022

Decision:

Option 1 - To publish the report

Lead officer: Clem Smith