Democracy in Crawley

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Issue - decisions

Print Procurement Contract

11/06/2020 - Print Procurement Contract

Exempt Paragraph 3

 

The Leader of the Council presented report CEX/50 of the Chief Executive which set out the result of the joint tendering exercise and evaluation for printed material such as leaflets, brochures, envelopes etc. The procurement was a joint exercise with Horsham DC, Mid Sussex DC and Mole Valley DC.

 

It was noted that the report also proposed the creation of a dynamic purchasing system (DPS) and that all contracts including the DPS to commence from 1 April 2020 for a three-year term, with a one-year optional extension period, subject to the suppliers’ satisfactory performance.

 

 

RESOLVED

 

That the Cabinet approves

 

a)         the appointment of the following providers for the work indicated below for a period of three years from 1 April 2020 (with the option to extend for a further one year):

 

General print work – low volumes (lot 1a)

·                Bidder 10

·                Bidder 11

·                Bidder 28

·                Bidder 14

 

General print work – high volumes (lot 1b)

·                Bidder 27

·                Bidder 9

·                Bidder 24

·                Bidder 15

 

General signage (lot 2)

·                Bidder 30

·                Bidder 32

·                Bidder 5

 

Envelopes (lot 3)

·                Bidder 8

·                Bidder 25

 

b)         the creation of a Dynamic Purchasing System (DPS) for the work indicated below for a period of three years from 1 April 2020 (with the option to extend for a further one year):

 

·                Specialised print work (lot A)

·                Banners (lot B)

·                Design services (lot C)

·                Mailing (lot D)

·                Electoral Printing (lot E)

 

Reasons for the Recommendations

 

Following a tender exercise and evaluation, the providers identified in paragraph 2.2 of report CEX/50have submitted the most economically advantageous tenders in four lots.

 

The creation of a DPS will allow the councils to invite quotes on jobs within five lots and obtain best value.