How decisions are made and who represents you
Exempt Paragraph 3
The Leader of the Council presented report CEX/50 of the Chief Executive which set out the result of the joint tendering exercise and evaluation for printed material such as leaflets, brochures, envelopes etc. The procurement was a joint exercise with Horsham DC, Mid Sussex DC and Mole Valley DC.
It was noted that the report also proposed the creation of a dynamic purchasing system (DPS) and that all contracts including the DPS to commence from 1 April 2020 for a three-year term, with a one-year optional extension period, subject to the suppliers’ satisfactory performance.
RESOLVED
That the Cabinet approves
a) the appointment of the following providers for the work indicated below for a period of three years from 1 April 2020 (with the option to extend for a further one year):
General print work – low volumes (lot 1a)
· Bidder 10
· Bidder 11
· Bidder 28
· Bidder 14
General print work – high volumes (lot 1b)
· Bidder 27
· Bidder 9
· Bidder 24
· Bidder 15
General signage (lot 2)
· Bidder 30
· Bidder 32
· Bidder 5
Envelopes (lot 3)
· Bidder 8
· Bidder 25
b) the creation of a Dynamic Purchasing System (DPS) for the work indicated below for a period of three years from 1 April 2020 (with the option to extend for a further one year):
· Specialised print work (lot A)
· Banners (lot B)
· Design services (lot C)
· Mailing (lot D)
· Electoral Printing (lot E)
Reasons for the Recommendations
Following a tender exercise and evaluation, the providers identified in paragraph 2.2 of report CEX/50have submitted the most economically advantageous tenders in four lots.
The creation of a DPS will allow the councils to invite quotes on jobs within five lots and obtain best value.