Leisure & Wellbeing Portfolio
Exempt Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
To consider report HPS/043 of the Head of Major Projects and Commercial Services, which was referred to the meeting of the Overview and Scrutiny Commission on 4 November 2024.
Decision:
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
RESOLVED
That the Cabinet:
1) notes the success of K2 Crawley and the wider portfolio of leisure facilities and the contribution these make to wider social value outcomes as set out in paragraphs 4.2 and 4.3 of report HPS/043.
2) approves the extension of the leisure management contract with Everyone Active from 14 November 2028 to 13 November 2033 on the terms set out in paragraphs 5.8 to 5.11 of report HPS/043.
3) authorises the Head of Corporate Finance, Head of Governance and Head of Major Projects and Commercial Services to enter into a contract variation based upon the terms set out in paragraphs 5.8 to 5.11 of report HPS/043.
4) approves a capital budget transfer (virement) of £957k funded from £707k Sports England grant funding and a £250k contribution from CIL (Community Infrastructure Levy) or if not available the Council’s capital reserve as partnership funding toward the installation of an additional 415 kw of solar pv within the car park at K2 as set out in paragraph 5.10 of report HPS/043.
5) approves the appointments the contractor (up to the value stated) as detailed in paragraph 5.10 in report HPS/043, for the K2 Carport Scheme using the procurement process as detailed in paragraph 5.10 of this report.
6) delegates the negotiation, approval and completion of all relevant documentation in relation to that contract to the Head of Major Projects and Commercial Services, Head of Governance, People & Performance and Head of Corporate Finance, in consultation with the Cabinet Member for Leisure and Wellbeing.
The Full Council be recommended to:
a) approve a supplementary capital estimate of £2million to provide a capital contribution of £2million to Everyone Active to remodel the health and fitness facilities at K2 Crawley as set out in paragraph 5.9 of report HPS/043 funded from the Council’s capital reserve. Capital financing to be confirmed as part of the budget 2025/26 report.
b) subject to the approval of recommendation a) above, authorise the Head of Corporate Finance to enter into a funding agreement with Everyone Active setting out the terms of the funding award of £2million to improve health and fitness facilities at K2 Crawley.
Reasons for the Recommendations
The recommendations will help to ensure the leisure facilities in Crawley remain competitive, in keeping with market expectations and support on going work to improve environmental sustainability. The recommendations will also help to ensure the Council continues to receive the current level of management payment through to November 2033, despite an increasingly competitive and challenging commercial environment.
Minutes:
Exempt Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
The Cabinet considered report HPS/043 of the Head of Major Projects and Commercial Services, which sought approval to progress the options and preferred delivery model for the Crawley Leisure Facilities Management Contract. The Cabinet Member for Leisure & Wellbeing introduced the report with the Head of Major Projects and Commercial Services then providing the Cabinet with some technical detail on the options before them. It was noted that the report identifies the challenges and opportunities to ensure K2 Crawley remains competitive and amongst the leading leisure centres in the South-East region. The report makes recommendations to improve health and fitness facilities and environmental sustainability and to extend the current contract with Everyone Active, thereby ensuring the Council will continue to receive the currently budgeted income via the contract management payments beyond the end of the current contract period. The Cabinet were also provided with further information over the benefits of the proposed K2 Crawley Carport Scheme.
Councillor Ayling presented the Overview and Scrutiny Commission’s comments on the report to the Cabinet following consideration of the matter at its meeting on 4 November 2024.
Councillors Irvine, S Mullins and Jones spoke as part of the discussion on the report.
RESOLVED
That the Cabinet:
1) notes the success of K2 Crawley and the wider portfolio of leisure facilities and the contribution these make to wider social value outcomes as set out in paragraphs 4.2 and 4.3 of report HPS/043.
2) approves the extension of the leisure management contract with Everyone Active from 14 November 2028 to 13 November 2033 on the terms set out in paragraphs 5.8 to 5.11 of report HPS/043.
3) authorises the Head of Corporate Finance, Head of Governance and Head of Major Projects and Commercial Services to enter into a contract variation based upon the terms set out in paragraphs 5.8 to 5.11 of report HPS/043.
4) approves a capital budget transfer (virement) of £957k funded from £707k Sports England grant funding and a £250k contribution from CIL (Community Infrastructure Levy) or if not available the Council’s capital reserve as partnership funding toward the installation of an additional 415 kw of solar pv within the car park at K2 as set out in paragraph 5.10 of report HPS/043.
5) approves the appointments the contractor (up to the value stated) as detailed in paragraph 5.10 in report HPS/043, for the K2 Carport Scheme using the procurement process as detailed in paragraph 5.10 of this report.
6) delegates the negotiation, approval and completion of all relevant documentation in relation to that contract to the Head of Major Projects and Commercial Services, Head of Governance, People & Performance and Head of Corporate Finance, in consultation with the Cabinet Member for Leisure and Wellbeing.
The Full Council be recommended to:
a) approve a supplementary capital estimate of £2million to provide a capital contribution of £2million to Everyone Active to remodel the health and fitness facilities at K2 Crawley as set out in paragraph 5.9 of report HPS/043 funded from the Council’s capital reserve. Capital financing to be confirmed as part of the budget 2025/26 report.
b) subject to the approval of recommendation a) above, authorise the Head of Corporate Finance to enter into a funding agreement with Everyone Active setting out the terms of the funding award of £2million to improve health and fitness facilities at K2 Crawley.
Reasons for the Recommendations
The recommendations will help to ensure the leisure facilities in Crawley remain competitive, in keeping with market expectations and support on going work to improve environmental sustainability. The recommendations will also help to ensure the Council continues to receive the current level of management payment through to November 2033, despite an increasingly competitive and challenging commercial environment.
Supporting documents: