Agenda and decisions

Cabinet - Wednesday, 1st February, 2023 7.00 pm

Venue: Committee Room C - New Town Hall. View directions

Contact: Democratic Services  Email: democratic.services@crawley.gov.uk

Items
No. Item

2.

Disclosures of Interest

In accordance with the Council's Code of Conduct, councillors are reminded that it is a requirement to declare interests where appropriate.

 

3.

Minutes pdf icon PDF 153 KB

To approve as a correct record the minutes of the Cabinet held on 23 November 2022.

4.

Public Question Time

To answer any questions asked by the public which are relevant to the functions of the Cabinet.

 

Public Question Time will be concluded by the Chair when all questions have been answered or on the expiry of a period of 15 minutes, whichever is the earlier.

5.

Matters referred to the Cabinet and Report from the Chair of the Overview and Scrutiny Commission pdf icon PDF 110 KB

To consider any matters referred to the Cabinet (whether by a scrutiny committee or by the Council) and those for reconsideration in accordance with the provisions contained in the Scrutiny Procedure Rules, the Budget Procedure Rules and the Policy Framework Procedure Rules set out in Part 4 of the Council’s Constitution.

 

6.

Crawley Borough Local Plan Review: Publication and Submission pdf icon PDF 197 KB

Planning and Economic Development Portfolio

 

To consider report PES/427 of the Head of Economy and Planning, which was referred to the meeting of the Overview and Scrutiny Commission on 30 January 2023.

Decision:

RESOLVED

 

That the Cabinet:

 

a)         delegates the following authority to the Head of Economy and Planning in consultation with the Cabinet Member for Planning and Economic Development (Generic Delegation 5 will be used to enact these recommendations):

 

          i.             factual amendments and minor modifications to the Local Plan necessary in accordance with national policy and updated evidence for the purposes of clarity and accuracy.

         ii.             To approval of updates or additions to the supporting documents for the Local Plan and technical evidence base documents to support the Local Plan through Examination.

 

b)         requests that the Full Council to approve:

 

          i.             the submission draft Local Plan for Publication consultation (a statutory six-week period of public consultation), commencing 9 May 2023.

 

         ii.             the submission draft Local Plan for Submission to the Secretary of State for Examination by an independent Planning Inspector, subject to minor amendments deemed necessary following the above consultation for the purposes of clarity and accuracy.

 

        iii.             publication and submission of the supporting documents for the Local Plan: the Local Plan Map; the Sustainability Appraisal; the Habitats Regulations Assessment; the Consultation Statement; and the detailed technical evidence base documents necessary for supporting the Local Plan through Examination.

 

 

Reasons for the Recommendations

 

National Government guidance expects local planning authorities to produce up-to-date Local Plans for their areas, setting out the strategic priorities for the area over a 15-year timescale and showing how development needs will be met. The Crawley Borough Local Plan was adopted by Full Council on 16 December 2015. It covers the period 2015 – 2030 and provides the borough’s full planning policies for the purposes of development management decisions.

 

A full Local Plan Review is being undertaken to ensure the borough maintains up to date planning policies. A draft Local Plan has been considered and approved by the Council previously at the meetings of the Full Council held on 16 December 2019 and 16 December 2020. It had to be considered a second time in December 2020 due to advice relating to the government’s aviation policy, which required us to reinstate most of the land safeguarded for an additional runway to the south of Gatwick Airport.

 

Unexpected critical legal matters relating to water supply and its potential impacts on internationally protected habitat sites have caused additional work and substantial delays to the progression of the Local Plan whilst being resolved. However, there is now sufficient information available to address these concerns through the Local Plan Review. As a consequence, Cabinet approval is being sought to refer the revised Local Plan and supporting documentation to Full Council, seeking approval to undertake a further period of Regulation 19 consultation prior to submission of the final draft Plan to an Inspector for examination in public.

 

7.

2023-2024 Budget and Council Tax pdf icon PDF 452 KB

The Leader’s Portfolio

 

To consider FIN/606 of the Chief Executive and Chief Accountant (s151 officer), which was referred to the meeting of the Overview and Scrutiny Commission on 30 January 2023.

 

Additional documents:

Decision:

RESOLVED

 

That the Full Council be recommended to approve the following items regarding the 2023/2024 Budget:

 

a)        approve the proposed 2023/24 General Fund Budget which includes using £261,970 of general fund reserve and includes savings rolled forward from the current financial year as set out in section 6 of report FIN/606,

 

b)        approve the proposed 2023/24 Housing Revenue Account Budget as set out in Appendix 3 of the report which includes the savings and growth items as set out in section 10 of report FIN/606,

 

c)         agree to increase the capital budget for Crawley Homes retrofit schemes by £900,000 to assist with water neutrality, funded from the HRA but reimbursed by developers to carry out further retrofitting works on Council’s housing stock and new-build schemes (para 11.3 of report FIN/606).  In addition that authority be delegated to the Head of Crawley Homes, the Head of Corporate Finance, and the Head of Governance, People & Performance; in consultation with the Leader of the Council and the Cabinet Member for Housing, to enter into the necessary contracts, and complete all relevant legal documentation to achieve the above recommendation

 

(Generic Delegation 2 and 3 will be used to enact this recommendation).

 

d)        increase the capital programme by £129,950 funded from Government grant for the Town Centre DHN Phase 2 extended feasibility.  An increase of £184,950 for the DHN and a reduction of £55,000 for the Town Centre Capital programme (para 11.5 of report FIN/606).

 

e)        approve the 2022/23 and future years Capital Programme and funding as set out in paragraph 11.6 of report FIN/606, 

 

f)          agree the transfers between reserves as outlined in Section 12 of report FIN/606, this includes creating a Cost of Living reserve.

 

g)        agree that the Council’s share of Council Tax for 2023/24 be increased by 2.99% (£6.55) from £218.79 to £225.34 for a band D property as set out in paragraph 13.1 of report FIN/606,,

 

h)        approve the Pay Policy Statement for 2023/2024 as outlined in paragraph 16.3 and Appendix 6 of the of report FIN/606, noting that the pay award has yet to be agreed,

 

i)          approve that the S151 Officer (in consultation with the Chief Executive and Leader of the Council) be delegated authority to make minor amendments to the Hardship Policy (under Generic Delegation 7).

 

j)        agree to increase the capital budget for Temporary Accommodation by £1,150,000, funded from grant funding of £474,000 and borrowing of 676,000 as detailed in reportFIN606A.

 

k)       agree to increase the capital budget for Acquisitions of Land and Dwellings by £10,000,000 funded from 1-4-1 receipts £4,000,000 and borrowing of £6,000,000 as detailed in reportFIN606A

 

 

Reasons for the Recommendations

 

To provide adequate funding for the proposed level of services and to fulfil the statutory requirement to set a Budget and Council Tax and report on the robustness of estimates.

 

8.

2022/2023 Budget Monitoring - Quarter 3 pdf icon PDF 339 KB

The Leader’s Portfolio

 

To consider report FIN/607 of the Chief Executive and Chief Accountant (s151 officer), which was referred to the meeting of the Overview and Scrutiny Commission on 30 January 2023.

 

Decision:

RESOLVED

 

That the Cabinet approves to the projected outturn for the year 2022/2023 as summarised in this report FIN/607.

 

 

Reasons for the Recommendations

 

To report to Members on the projected outturn for the year compared to the approved budget.

9.

Treasury Management Strategy 2023-2024 pdf icon PDF 326 KB

The Leader’s Portfolio

 

To consider report FIN/608 of the Chief Executive and Chief Accountant (s151 officer), which was referred to the meeting of the Overview and Scrutiny Commission on 30 January 2023.

 

Additional documents:

Decision:

RESOLVED

 

The Cabinet agrees to amend the prudential indicators in the Treasury Management Strategy 2023/2024 (FIN/608) as set out in Section 4 of report FIN608a before considering the recommendations contain within it.

 

That the Full Council be recommended to approve the following items:

 

a)         the Treasury Prudential Indicators and the Minimum Revenue Provision (MRP) Statement contained within Section 5.4 of report FIN/608.

 

b)         the Treasury Management Strategy contained within Section 6 of report FIN/608.

 

c)         the Investment Strategy contained within Section 7 of report FIN/608.

 

d)         the amended the prudential indicators in the Treasury Management Strategy 2023/2024 (FIN/608) as set out in Section 4 of report FIN608a 

 

 

Reasons for the Recommendations

 

The Council’s financial regulations, in accordance with the CIPFA Code of Practice for Treasury Management, requires a Treasury Management Strategy to be approved for the forthcoming financial year. This report complies with these requirements.

11.

Corporate Plan 2023-2027 pdf icon PDF 114 KB

The Leader’s Portfolio

 

To consider report CEX/60 of the Leader and Chief Executive, which was referred to the meeting of the Overview and Scrutiny Commission on 30 January 2023.

 

Decision:

RESOLVED

 

That the Cabinet:

 

a)            Approves the Corporate Plan 2023 – 2027 (Appendix A of report CEX/60)

 

b)                   Delegates authority to the Chief Executive, in consultation with the Leader, to make any minor amendments to the Corporate Plan including any changes to legislation and statutory guidance as required.

 

(Generic Delegation 7 will be used to enact this recommendation).

 

c)         Requests Full Council to adopt the Corporate Plan 2023 - 2027.

 

 

Reasons for the Recommendations

 

The Corporate Plan sets out the strategic direction of the Council for the next four years. Where necessary, it will be updated to ensure the Council’s activities reflect the national and local challenges it faces.

12.

Irrecoverable Debts 2022-2023 (Over £50,000) pdf icon PDF 103 KB

The Leader’s Portfolio

 

To consider report FIN/609 of the Chief Executive and Chief Accountant (s151 officer).

Decision:

RESOLVED

 

That the Cabinet approves the write-off irrecoverable debts totalling £154,931.53 as shown in the following table.

 

Name and Address

Reason for Write-Off

Total Value of Write-Off

Howell Transport and Haulage Ltd

Barlow House,

Crompton Way,

Crawley RH10 9QB

In Liquidation

£154,931.53

 

 

Reasons for the Recommendations

 

The Council’s Constitution necessitates amounts exceeding £50,000 requiring write-off to be approved by the Cabinet.

 

10.

Corporate Debt Policy pdf icon PDF 86 KB

The Leader’s Portfolio

 

To consider report FIN/610 of the Chief Executive and Chief Accountant (s151 officer), which was referred to the meeting of the Overview and Scrutiny Commission on 30 January 2023.

Additional documents:

Decision:

RESOLVED

 

That the Cabinet:

 

a)         approves the Corporate Debt Policy (Appendix A of report FIN/610) for adoption and subsequent publication.

 

b)         delegates authority to the Head of Corporate Finance, in consultation with the Leader, to review and make amendments to the Corporate Debt Policy as further changes to legislation and statutory guidance are introduced.

 

(Generic Delegation 7 will be used to enact this recommendation).

 

 

Reasons for the Recommendations

 

The council has a duty to ensure that it collects income and recovers debt efficiently and effectively to ensure it fulfils its financial responsibilities to its citizens and maximises its capacity to provide local services.

 

The Council must meet legislative requirements in respect of income collection and has an obligation to collect on behalf of other organisations.