Agenda and draft minutes

Council-owned Neighbourhood Parades Scrutiny Panel - Tuesday, 8th December, 2020 6.30 pm

Venue: virtually - Microsoft Teams Live. View directions

Contact: Democratic Services  Email: democratic.services@crawley.gov.uk

Items
No. Item

1.

Disclosures of Interest & Whipping Declarations

In accordance with the Council’s Code of Conduct, councillors are reminded that it is a requirement to declare interests where appropriate.

 

Councillors must also declare if they are subject to their party group whip in relation to any items under consideration.

 

 

Minutes:

No disclosures of interest or whipping declarations were made.

 

 

2.

Introduction to the Review: Setting the Scoping Framework and Timescales pdf icon PDF 18 KB

·       To receive a brief introduction to the review

·       To discuss, amend (as necessary) and agree the scoping framework (draft attached as appendix A)

·       To determine any background information the Panel requires, further to the information presented in report FIN/499 to the Overview and Scrutiny Commission (attached as appendix B).

 

 

Additional documents:

Minutes:

The Chair gave an introduction to the review and summarised the information set out in the draft scoping framework.  It was explained that the Panel would explore how effectively the Council’s policies (namely the Property Strategy, 2004) support the 11 neighbourhood parades to meet their objectives of being both community assets to local residents and property assets to the Council.  The Chair clarified that the Panel was not limited to the evaluation of rental rates, but had a wide scope which may include evaluation of such matters as:

·         The various types of units/usages of shops on the parades

·         The public footfall – and how this can be maintained or increased

·         The current maintenance agreement between tenants and the Council

·         The effects of the Coronavirus pandemic on the parade shops.

 

Panel members gave their thanks to the officers involved in compiling a detailed and thorough report (FIN/499) regarding the parades, which had been considered by the Overview and Scrutiny Commission in June 2020.  It was agreed that the report would assist the Panel’s considerations and provided substantial background information.

 

The Panel expressed support for the notion of the parades being community assets, and discussed the need to ensure they continue to be meeting places for local people and to facilitate successful local businesses.

 

The Chair suggested, with agreement from Panel members, that a broad consultation should occur with local people via web surveys and the usage of community noticeboards.  As part of the consultation process it was agreed that a witness session would be arranged with a relevant officer or councillor from a Council with a similar ‘new town’ nature and neighbourhood structure to Crawley.  This would give an insight to neighbourhood parade strategies and objectives elsewhere.  A further witness session was agreed with members of Crawley Borough Council’s Community Services team to provide information on the public perception that there were crime and safety concerns at the parades.  It was also suggested that Sussex Police could be consulted regarding this.

 

Officers answered a query regarding vacant units on the parades throughout Crawley, of which there were currently three (two of which were under offer, and the third was undergoing essential maintenance works).  It was explained that interest in rental of the units was high and that usually the duration for which a unit was empty was due to the unit undergoing repairs.

 

Following a question from a Panel member regarding the rate of rent arrears, the Asset Manager noted that arrears were relatively high and had been exacerbated due to the effects of the Coronavirus pandemic.  It was heard that payment plans were in place to recover arrears and tenants were working with the Council to assist with this.  The Panel agreed that its considerations should also have regard to the financial position of the Council in the context of the Coronavirus pandemic.

 

Officers gave details of Government business grants which were currently available for certain businesses, which may include those on the parades.  Information was available on  ...  view the full minutes text for item 2.

3.

Dates of Future Meetings

To confirm the dates of future meetings of the panel, and to agree a plan for the topics to be discussed at each meeting.

Minutes:

With the scoping framework agreed, Panel members considered it appropriate to agree the dates of the next two meetings of the Panel.  The dates were confirmed as:

 

Tuesday 2 February 2021 at 6:30pm,

Thursday 11 March 2021 at 6:30pm.

 

It was agreed that the Panel would agree the dates of any further meetings at its meeting on 11 March.

Appendix to the Minutes: Agreed Scoping Framework pdf icon PDF 279 KB