Bulletin No: IB/1048, Councillors' Information Bulletin - Wednesday, 7th October, 2020

No. Item


Delegated Planning Decisions pdf icon PDF 113 KB

Delegated planning decisions for the week beginning 28 September 2020 are attached.  Contact for enquiries: Jean McPherson, Group Manager: Development Management on


Temporary Traffic Regulation Orders pdf icon PDF 17 KB

The following documents are attached in relation to Temporary Traffic Regulation Orders:

·       List of Temporary Traffic Regulation Orders.

·       London to Brighton Veteran Car Race (Appendix A).

·       Southgate Road, Southgate (Appendix B).

·       London Road, Northgate/Langley Green (Appendix C).

  • Beehive Ring Road, Northgate (cancellation) (Appendix D).

Additional documents:


Planned Carriageway Resurfacing pdf icon PDF 7 KB

Information relating to planned carriageway resurfacing is attached.


Action Taken Under Delegated Powers: Rear of 9/11 Home Close, Pound Hill - Naming 3 Dwellings

On 30 September 2020 Councillor Jhans, Cabinet Member for Environmental Services and Sustainability, approved the naming of the 3 dwellings to the rear of 9/11 Home Close, Pound Hill as set out in report PES/369 which was published on 22 September 2020 in Councillors’ Information Bulletin IB/1046.


Amended Virtual Committee Procedure Rules pdf icon PDF 337 KB

The Democratic Services Manager (in light of the vacancy of Head of Legal, Democracy and HR) has taken a decision to approve amendments to the Virtual Committee Procedure Rules.  These amendments:

  • Allow non-Committee members to join the Committee feed (paragraph 2.6)
  • Include provisions for Block Voting at meetings of the Full Council (paragraph 10.4).
  • Provide amended procedures to allow a meeting to continue without the need for an adjournment.  This change has been put in place to reflect the upgraded capabilities of MS Teams Live (paragraph 11).
  • Provide clarification that all recordings will be retained for 6 months (paragraph 12).


In line with the Virtual Committee Procedure Rules, this decision was taken in consultation with the Chair and Vice Chair of the Governance Committee, the Leader of the Council (as Chair of the Cabinet and Cabinet Member with portfolio holder responsibility for Democratic Services) and the Leader of the Opposition.


A copy of the revised Virtual Committee Procedure Rules is attached. These revised Rules will take immediate effect and the revised Procedure Rules will be added to the Constitution when it is next published.


Constitution Update: Interim Arrangements for the post of Head of Legal, Democracy and HR

The Constitution has been amended to reflect the current arrangements put in place in light of the vacancy in the position of Head of Legal, Democracy and HR. 


Several sections have been amended to specifically reflect the interim arrangements.  In particular the Officer Responsibilities and Decision-Making section has been updated to mirror interim responsibilities and Councillors’ attention is drawn to these interim delegations:


Post                                                    Designation


Democratic Services Manager            Monitoring Officer (Interim)


Legal Services Manager                     Council’s Solicitor


Head of Legal and Democratic           Data Protection Officer

Services, Monitoring Officer at

Horsham DC


Head of Community Services             Senior Responsible Officer for RIPA                                                                        and Surveillance Matters


The Introduction to the Constitution states that whilst a vacancy remains for the position of Head of Legal, Democracy and HR, any references to this post are to be replaced by the Chief Executive (or Monitoring Officer or Council’s Solicitor) as necessary.


The updated Constitution is available on the Council’s website.


Budget Consultation

Information is attached for Councillors only.


Tilgate Park Play Area Refurbishment

Work has started on the new children’s play area at Tilgate Park.


The removal of the current equipment began last week, this is being followed by the preparation of the area for new play equipment to be installed over the winter.


A security fence around the play area has been installed and notices informing the public of the works are displayed on site.


The new play area will open in spring 2021.


Press Releases

Press releases are available at