Agenda

Delegated planning decisions for the week beginning 27 May 2019 are attached.  Contact for enquiries: Jean McPherson, Group Manager: Development Management on 01293 438577.

It is essential that the organisation upgrades to Windows 10 before January 2020 to ensure all applications and operating systems are fully supported by Microsoft and therefore compliant with PSN standards.

The current operating system, Windows 7, needs to be removed from the CBC network, which means either upgrading or replacing all existing windows 7 devices.  As the wider Transformation Programme includes the rollout of new, mobile devices such as laptops and tablets, the decision has been made to use the device rollout project as a means to deliver the rollout of Windows 10.

An initial options appraisal as to the device make and model has already been published and agreed (IB/972 refers).  The procurement process has been completed via the Crown Commissioning Service under Framework RM3733 Technology Products 2, Lot 1 and through their online portal.

A supplier has been provisionally selected on the basis of price and quality.  The bid template provided to potential suppliers on the framework is attached as document 1 (RM3733 Further competition template v1.3).  The bidders were asked to bid on 3 hardware items:

(i)         325 x HP Elitebook 830 G5 X360, i5-8250U, 16GB, 256GB SSD, WWAN

(ii)        200 x HP Active Pen with App Launch

(iii)       255 x HP USB-C Universal Dock - Part Code: 1MK33ET

The weighting was 90% price against 10% quality (quality being determined by the number of free additional services offered as a part of the contract).  It should be noted that all suppliers offered the same services and were all consequently scored at a maximum of 10.

The calculation that was used to determine marks is as follows:

Score = Lowest Tender Price/Tender Price x [90%] (maximum mark available)

As a result of the finalisation of a procurement process and following consultation with the Deputy Chief Executive and the Cabinet Member for Planning and Economic Development and Deputy Leader, the Head of Digital and Transformation has exercised delegated authority and awarded the Hybrid 2-in-1 Contract to the most economically advantageous tenderer, (Bidder 3), to progress the delivery of the new Hybrid 2-in-1 devices provided within the agreed budget and timescale to allow the Council to adopt a Single Device Estate approach.

More detailed information relating to the procurement is attached for Councillors only.

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