Agenda and decisions

Cabinet - Wednesday, 23rd November, 2022 7.00 pm

Venue: Committee Rooms A & B - Town Hall. View directions

Contact: Democratic Services  Email: democratic.services@crawley.gov.uk

Items
No. Item

2.

Disclosures of Interest

In accordance with the Council's Code of Conduct, councillors are reminded that it is a requirement to declare interests where appropriate.

 

3.

Minutes pdf icon PDF 3 MB

To approve as a correct record the minutes of the Cabinet held on 2 November 2022.

4.

Public Question Time

To answer any questions asked by the public which are relevant to the functions of the Cabinet.

 

Public Question Time will be concluded by the Chair when all questions have been answered or on the expiry of a period of 15 minutes, whichever is the earlier.

5.

Matters referred to the Cabinet and Report from the Chair of the Overview and Scrutiny Commission pdf icon PDF 96 KB

To consider any matters referred to the Cabinet (whether by a scrutiny committee or by the Council) and those for reconsideration in accordance with the provisions contained in the Scrutiny Procedure Rules, the Budget Procedure Rules and the Policy Framework Procedure Rules set out in Part 4 of the Council’s Constitution.

 

6.

Review of Statement of Licensing Policy (Gambling) - Gambling Act 2005 (2023 - 2025) pdf icon PDF 111 KB

Environmental Services and Sustainability Portfolio

 

To consider report HCS/050 of the Head of Community Services, which was referred to the meeting of the Overview and Scrutiny Commission on 21 November 2022.

Additional documents:

Decision:

RESOLVED

 

That the Cabinet:

 

a)         considered and notes  the feedback received following the consultation and consideration of the Licensing Committee (as set out in Section 8 of report HCS/050).

 

b)         agrees that the Council will write to the West Sussex CC Education Service to request that anti-gambling be included within the curriculum, as suggested by the Overview and Scrutiny Commission.

 

c)         requests that Full Council approves, adopts and authorises for publication the proposed revised Statement Licensing Policy (Gambling) for the period 2023-2025 as set out in Appendix A of report HCS/050.

 

 

Reasons for the Recommendations

 

It is a statutory requirement under the Gambling Act 2005 for a Licensing Authority to

prepare and publish a Statement of its Licensing Policy every three years.  The Council is the Licensing Authority for gambling matters in the borough of Crawley. It is therefore necessary to agree and develop the proposed Statement of Licensing Policy (Gambling Act) to discharge the Council’s role in its capacity of Licensing Authority for the 3 year period 2023 – 2025. 

 

To ensure the Council’s Statement of Licensing Policy (Gambling) is revised and published for the coming 3 years as required by Section 349 of the Gambling Act 2005 and that this is done in accordance with procedures, legislative requirements and is complaint with statutory guidance regarding consultation.

 

 

7.

Budget Strategy Mid-Year Review 2022 pdf icon PDF 201 KB

The Leader’s Portfolio

 

To consider report FIN/596 of the Head of Corporate Finance, which was referred to the meeting of the Overview and Scrutiny Commission on 21 November 2022.

.

Decision:

RESOLVED

 

That the Full Council be recommended to approve the Budget Strategy Mid-Year Review 2022 and to:

 

a)        agree the growth items for both the General Fund and Housing Revenue Account as outlined in sections 5.17 and 8.1 of report  FIN/596

 

b)        agree the inclusion of new capital schemes in future budgets with the value of £165,000 as identified in section 9.2 of report  FIN/596

 

c)        agree an increase in the capital programme for Park Tennis by £111,390 funded from Lawn Tennis Grant as outlined in paragraph 9.3 of report  FIN/596.

 

d)        approve the revised Crawley Homes capital investment plan as outlined in Appendix B to report  FIN/596 which includes the financial year 2025/26 and the garage repairs which was transferred to the General Fund.

 

e)        note the following highlights of the Budget Strategy Mid-Year Review 2022:

 

i       Note the uncertainties around Government funding prior to the settlement in December and the delay in Local Government Funding reforms such as business rates retention and the future of New Homes Bonus.

 

ii      Note, for the purpose of projections, the current budget deficit of £201,792 for 2023/24 before use of reserves, on the basis of a Council tax increase of 2.31% which is £4.95 on a Band D in property 2022/23.  Future years gaps are shown in section 4.2 of report  FIN/596.

 

iii     Note that the Gap from 2024/25 will need to be addressed once the finance settlement is announced as there will be insufficient reserves in the long term to fund future gaps.  The methodology of approaching the gap is outlined in section 7 of report  FIN/596.

 

iv     Note that items for the Capital Programme are driven by the need for the upkeep of council assets and environmental obligations and schemes will also be considered that are spend to save or spend to earn but that such prioritisation should not preclude the initial consideration of capital projects that could deliver social value.

 

v      Note that the Budget is aligned to the Council’s Corporate Priorities.

 

 

Reasons for the Recommendations

 

To continue with the implementation of the Council’s Budget Strategy and to deal with the Council’s projected budget deficit which is higher than previously anticipated due to the impact of increasing inflation, increased homelessness costs, future Council Tax and Business rates income projections and impact of the cost-of-living crisis on other income sources such as fees and charges.

 

To agree the revised Crawley Homes capital investment plan for inclusion within the capital budget.

 

To agree growth items and capital schemes outlined in the report.

 

To note that until the Local Government Finance Settlement is known in December 2022 these projections are highly likely to change. 

 

8.

2022/2023 Budget Monitoring - Quarter 2 pdf icon PDF 265 KB

The Leader’s Portfolio

 

To consider report FIN/594 of the Head of Corporate Finance, which was referred to the meeting of the Overview and Scrutiny Commission on 21 November 2022.

Decision:

RESOLVED

 

That the Cabinet

 

a)         agrees to note the projected outturn for the year 2022/2023 as summarised in report FIN/594.

 

b)         approves the renaming of, within the capital programme, the Solar PV installations to the Council's operational buildings”, budget to now called “Climate Change Initiatives” budget. 

 

 

Reasons for the Recommendations

 

To report to Members on the projected outturn for the year compared to the approved budget.

 

 

9.

Treasury Management Mid-Year Review 2022-2023 pdf icon PDF 320 KB

The Leader’s Portfolio

 

To consider report FIN/593 of the Head of Corporate Finance, which was referred to the meeting of the Overview and Scrutiny Commission on 21 November 2022.

Decision:

RESOLVED

 

That the Cabinet notes report FIN/593 and the treasury activity for the first two quarters of 2022/2023

 

 

Reasons for the Recommendations

 

The CIPFA (Chartered Institute of Public Finance and Accountancy) Code of Practice for Treasury Management recommends that members be updated on treasury management activities regularly (Treasury Management Strategy, annual and mid-year reports).  This report, therefore, ensures this Council is implementing best practice in accordance with the Code.

 

 

 

 

10.

UK Shared Prosperity Fund pdf icon PDF 113 KB

The Leader’s Portfolio

 

To consider report DCE/14 of the Deputy Chief Executive, which was referred to the meeting of the Overview and Scrutiny Commission on 21 November 2022.

 

Additional documents:

Decision:

RESOLVED

 

That the Cabinet:

 

a)         approves the Council’s intention to secure the funding based on the approach agreed at the Town’s Fund Board as set out within the submission (Appendix A of report DCE/14)

b)         delegates authority to the Deputy Chief Executive in consultation with the Leader of the Council to approve the governance arrangements for the programme.

 

c)         delegates authority to the Deputy Chief Executive, in consultation with the Head of Governance People and Performance, to negotiate, approve and complete all relevant documentation including legal requirements.

 

(Generic Delegations 2 & 3 will be used to enact this recommendation)

 

d)         requests that Full Council approves the financial provision for the receipt and allocation of the UK Shared Prosperity Fund funding.
 

 

Reasons for the Recommendations

 

Crawley has been allocated £1m over three years under the UK Shared Prosperity Fund (UKSPF), part of the Government’s Levelling-Up agenda. To obtain that funding a submission has been submitted by the Council following an approach agreed at the Towns’ Fund Board. As the accountable body, the Council must put in place suitable arrangements to receive, manage and distribute the funding in such a way as to ensure delivery.

11.

Forward Programme of Key Procurements (January - June 2023) pdf icon PDF 97 KB

The Leader’s Portfolio

 

To consider report FIN/595 of the Head of Corporate Finance.

Decision:

RESOLVED

 

That the Cabinet:

 

a)      endorses the procurement forward programme January – June 2023 (Appendix A of report FIN/595).

 

b)      delegates authority to the Leader of the Council in consultation with the relevant Cabinet Member, relevant Head of Service, and Head of Governance, People & Performance to approve the award of the contract following an appropriate procurement process.

 

c)      delegates the negotiation, approval and completion of all relevant legal documentation, following the awarding of the contracts to the relevant Head of Service, Head of Governance, People & Performance, Head of Corporate Finance, in consultation with the appropriate Cabinet Member.

 

(Generic Delegations 2 & 3 will be used to enact this recommendation)

 

 

Reasons for the Recommendations

 

By approving the procurement forward programme there is greater transparency of

future procurement processes allowing more scope for internal stakeholders to input into how future contracts are delivered.

 

The approval of the forward programme provides a key decision that will enable the individual procurement processes to be awarded under delegated authority once the tender process has concluded giving the Council the ability to reduce the time required to complete a procurement process.

 

12.

Anti-Bribery Policy pdf icon PDF 79 KB

The Leader’s Portfolio

 

To consider report FIN/597 of the Head of Corporate Finance.

Additional documents:

Decision:

RESOLVED

 

That the Cabinet:

 

a)      approves the Anti-Bribery Policy (Appendix A of report FIN/597) for adoption and subsequent publication.

 

b)      delegates authority to the Head of Corporate Finance, in consultation with the  Leader, to review and make minor amendments to the Anti-Bribery Policy as further changes to legislation and statutory guidance are introduced.

 

(Generic Delegation 7 will be used to enact this recommendation).

 

 

Reasons for the Recommendations

 

To fulfil the Council’s duty to review and publish guidance relating to the Anti-Bribery Policy.

 

13.

Anti-Money Laundering Policy pdf icon PDF 79 KB

The Leader’s Portfolio

 

To consider report FIN/598 of the Head of Corporate Finance.

Additional documents:

Decision:

RESOLVED

 

That the Cabinet:

 

a)         approves the Anti-Money Laundering Policy (Appendix A of report FIN/598) for adoption and subsequent publication.

 

b)         delegates authority to the Head of Corporate Finance, in consultation with the Leader, to review and make minor amendments to the Anti-Money Laundering Policy as further changes to legislation and statutory guidance are introduced.

 

(Generic Delegation 7 will be used to enact this recommendation).

 

 

Reasons for the Recommendations

 

To fulfil the Council’s duty to review and publish updated guidance relating to the Anti-Money Laundering Policy.

14.

Warm Hubs pdf icon PDF 206 KB

The Leader’s Portfolio

 

To consider report CH/198 of the Head of Crawley Homes.

(The item has been Protected from Call-in by the Chief Executive).

Decision:

RESOLVED

 

That the Cabinet:

 

a)         approves the proposal for the Council’s warm hub provision as detailed within report CH/198.

 

b)         delegates authority to the Head of Crawley Homes and Head of Community Services in consultation with the Leader of the Council to approve changes to the supply of Council warm hub provision.

 

(Generic Delegation 7 will be used to enact this recommendation)

 

c)         delegates authority to the Section 151 Officer in consultation with the Head of Crawley Homes and Head of Community Services to approve funding to the Voluntary and Community Sector (VCS) to deliver warm space provision and associated cost of living requirements from existing cost of living budgets and reserves.

 

(Generic Delegation 7 will be used to enact this recommendation)

 

d)         delegates authority to the Head of Crawley Homes, Head of Community Services in consultation with the Head of Governance, People and Performance, to negotiate, approve and complete all relevant documentation including legal requirements.

 

(Generic Delegations 2 & 3 will be used to enact this recommendation)

 

 

Reasons for the Recommendations

 

With the rising cost of living there is concern that residents will struggle to heat their homes, although this is only one of many areas of concern in relation to the current economic climate. Households are facing unprecedented challenges including increasing difficulties in paying household bills, housing costs, increasing borrowing and use of credit, less access to food and ability to save.

 

The concept of warm hubs is to provide a space to residents who cannot afford to heat their homes; the warm hub is available to them as a space to spend time, at no cost with heating.

 

The idea of warm hubs has taken off across the country with delivery by local authorities and the VCS. We have completed a mapping exercise for Crawley and the VCS are already mobilising with warm hub type provision and so our model is to ensure there is a minimum provision available in the borough, as well as complementing existing and emerging provision to ensure coverage across a range of neighbourhoods, particularly the most deprived.

 

Council warm hubs will not just be a place where residents can spend time in a heated location, residents will also have access to hot drinks (at no cost) and will be able to receive basic signposting advice on cost of living and well-being by council staff and/or VCS staff.  Where possible will also aim to provide a snack, although this will be subject to demand (Crawley Homes contractors, Mears and Wates, are set to donate non-perishable snacks to the hubs).

 

Over the longer term the Council will work with the VCS to explore options for additional wrap around support at council hubs and/or move to a co-delivery model where the VCS take the lead with support from us.