Agenda and minutes

In accordance with the Council's Code of Conduct, Councillors of the Council are reminded that it is a requirement to declare interests where appropriate.

The following disclosure of interests was made:

To approve as a correct record the minutes of the Cabinet held on 6 February 2019.

The minutes of the meeting of the Cabinet held on 6 February 2019 were approved as a correct record and signed by the Leader.

To answer any questions asked by the public which are relevant to the functions of the Cabinet.

Public Question Time will be concluded by the Chair when all questions have been answered or on the expiry of a period of 15 minutes, whichever is the earlier.

There were no questions from the public.

The Monitoring Officer will report on any responses to representations received in relation to why item(s) 13: Watercourse and Drainage Management Services Contract should not be held in Part B Business – (Closed to the Public).

The Head of Legal, Democracy and HR reported that no representations had been received in respect of agenda item 13: Watercourse and Drainage Management Services Contract.

To consider any matters referred to the Cabinet (whether by a scrutiny committee or by the Council) and those for reconsideration in accordance with the provisions contained in the Scrutiny Procedure Rules, the Budget Procedure Rules and the Policy Framework Procedure Rules set out in Part 4 of the Council’s Constitution.

It was confirmed that no matters had been referred to the Cabinet for further consideration.

Planning and Economic Development Portfolio

To consider report PES/313 of the Head of Economy and Planning, which was referred to the meeting of the Overview and Scrutiny Commission on 11 March 2019.

The Cabinet Member for planning and Economic Development presented report PES/313 of the Head of Economy and Planning, which provided an update on the success of the original Employment and Skills Programme, which was started in 2016, including Employ Crawley, Town Centre Skills Academy Crawley Developer and Partner Charter Crawley STEMfest and that the Council has employed nine apprenticeships during the period. It was noted that Employ Crawley was seen as one of the greatest success with over 300 residents having received support interventions. The report also present the proposed programme going forward to 2024 including the creation of the building/ construction Skills Academy.

Councillor T Belben presented the Overview and Scrutiny Commission’s comments on the report to the Cabinet following consideration of the matter at its meeting on 11 March 2019, including their the Commission support for the Employment and Skills Programme especially the links with Crawley College over devising professional skills courses and the promotion of the Apprentice schemes across the Borough.

Councillors Lamb Skudder and Thomas also spoke as part of the discussion on the report.

RESOLVED

The Cabinet approves

a)         approves the draft Employment and Skills Programme 2019-2024 shown in Appendix A to report PES/313

b)         delegates authority to the Head of Economy and Planning in consultation with the Cabinet Member for Planning and Economic Development to (generic delegations 5 and 7 will be used to enact this recommendation):

i)      the final Employment and Skills Programme 2019-2024, noting and considering any responses or representations received during the present period of stakeholder consultation;

ii)     the regular update the Employment and Skills Programme 2019-2024 to take into account the delivery details of the individual projects listed within it, as they come forward;

Reasons for the Recommendations

This report seeks Cabinet approval of the draft, revised Employment and Skills Programme 2019-2024.

The Leader’s Portfolio

To consider report OSC/276 of the Chair of the Social Mobility Scrutiny Panel, which was referred to the meeting of the Overview and Scrutiny Commission held on 11 March 2019.

The Chair of Social Mobility Scrutiny Panel, presented report OSC/276, which contains the Social Mobility Scrutiny Panel’s finding from their review into social mobility within Crawley. Councillor Sudan informed the Cabinet that the review was set up following Crawley being ranked as the worst in the South East, for social mobility by the Government’s Social Mobility Commission. The Panel focused on three areas of social mobility, education, housing and employment and across its five meetings considered evidence from Headteachers, the Cabinet Member for Education and Skills at West Sussex CC, individuals from Open House and officers from the Council’s Housings and Economy and Planning divisions, along with other quantitative evidence.

The key finding arising from the reviews included the seeming need for the continuation of Alternative Provision Service for those past the age of 16 to cover those people still in full time education, the expansion of Employ Crawley following it initial success, and where possible a 'tenure blind' approach to housing design.

Councillor T Belben presented the Overview and Scrutiny Commission’s comments of support and their endorsement of the Panel’s findings.

In considering the report the Councillors P. Smith, Thomas and Lamb all spoke as part of the discussion on the Panel’s report. Councillor P. Smith commented that he as the Cabinet Member that was responsible for many of the areas covered by the review, that he was happy to endorse and enact the Panel recommendation that were related to his remit.

RESOLVED

The Cabinet approves:

a)         General; put forward suggestions to the Social Mobility Commission on how the social mobility index can be further improved e.g. including information about residents who have relocated out of the local authority area following periods of further education.

b)         Housing; continue to support the Council’s commitment to building social housing.

c)         Housing; that consideration be given to a 'tenure blind' approach to housing design wherever possible.

d)         Employment; recognise and continue to support the good work that is taking place with the Council’s Employment and Skills Plan.

e)         Employment; that, as part of the Employment and Skills Plan, consideration be given for bringing training providers together to embark upon a solution for adult learning and re-training (adult education).

f)          Employment; that, as part of the Employment and Skills Plan, further work be undertaken with the ‘Information and Advice Group’ (IAG) to engage with junior children and careers advice, particularly on how to access pathways.

g)         Employment; that, as part of the Employment and Skills Plan, support additional funding opportunities to expand Employ Crawley.

h)         Employment: that the Head of Legal, Democracy and HR, on behalf of the Council, give consideration to the Council becoming a Social Mobility Employer through the Social Mobility Foundation.

i)          Education; that the Leader, on behalf of the Council, request WSCC to further consider that the Alternative Provision Service continues past the age of 16.

j)          Education; that the Leader, on behalf of the Council, request WSCC to further consider that the Access  ...  view the full minutes text for item 7.

Planning and Economic Development Portfolio

To consider report PES/314 of the Head of Economy and Planning.

The Cabinet Member for Planning and Economic Development presented report PES/314 of the Head of Economy and Planning, which detailed the proposal to issue Article 4 Directions on four key employment areas within the Borough, namely: Lowfield Heath, Maidenbower Business Park, Tilgate Forest Business Centre and the majority of the Three Bridges corridor (including Denvale Trade Park, Stephenson Way, Spindle Way). It was noted the Council had previously placed an Article 4 Direction for the Manor Royal due it being the main employment area with the Borough.

The purpose of the use of the Article was to protect offices and other employment hubs, from being conversed to housing by permitted develop. It was stated that the problem with the use of permitted development was, firstly that no planning requirements such as minimum floor space conditions, bin stores, or infrastructure contributions such as CIL or S106 payments were required for such developments. Secondly it was significantly reducing the employment opportunities for residents of the Borough, by removing office and thus employment venues, it meant there would be less places where people could work.   

Councillors Lamb, Jones, Skudder and Thomas also spoke as part of the discussion in support of the report. Views were expressed in support of the recommendations as the use of office block conversions to housing normal meant unsuitable living conditions for those residents of those building and hindered local government by removing the funding through CIL and S106 payments to provide the required infrastructure for those properties.

RESOLVED

That the Cabinet

a)         approves the making of non-immediate Article 4 Directions under the Town and Country (General Permitted Development Order) 2015, removing the permitted development right for offices (Use Class B1a), light industrial (Use Class B1c) and storage and distribution (Use Class B8) to convert to residential (Use Class C3) for the areas outlined in bold on the plans at Appendix A. The Directions will apply to the designated main employment areas at Lowfield Heath, Maidenbower Business Park, Tilgate Forest Business Centre and the majority of the Three Bridges Corridor.

b)         delegate authority to the Head of Economy and Planning in consultation with the Cabinet Member for Planning and Economic Development to formally confirm the non-immediate Article 4 Directions set out at 2.1(a) above following the 12 month notification period, if having fully considered all representations made during the consultation period, they are of the opinion that the Article 4 Directions should be made. (Generic Delegation 3 will be used to enact this recommendation).

c)         requests that work commences to scope the feasibility and expediency of making a Town Centre Article 4 Direction(s) and that a consideration report be brought back to Cabinet on this matter in due course.

Reasons for the Recommendations

Crawley’s economy has grown by 31% since 2010, and there is strong potential for further economic growth in Crawley. Many existing companies are seeking to expand their operations, and new companies are enquiring about opportunities to locate in the borough. However, a  ...  view the full minutes text for item 8.

The Leader’s Portfolio

To consider report FIN/463 of the Head of Corporate Finance.

The Leader of the Council presented report FIN/463 the Head of Corporate Finance, which sought approval to write-off debts to the Council that were considered to be irrecoverable and exceed the delegated limit of £50,000 per write-off. The proposed write off in excess of £50,000 totalled £465,312.38.

RESOLVED

That the Cabinet approves the write-off of the Business Rates debt of the following

Reasons for the Recommendations

The Council’s Constitution necessitates amounts exceeding £50,000 requiring writeoff to be approved by the Cabinet.

The Committee is asked to consider passing the following resolution:-

That under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraphs specified against the item.

RESOLVED

That in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.

Environmental Services and Sustainability Portfolio

(Exempt Paragraph 3)

To consider report HPS/17 of the Head of Major Projects & Commercial Services.

Exempt Paragraphs 3

Information relating to the financial or business affairs of any particular person (including the authority holding that information)

The Cabinet Member for Environmental Services and Sustainability presented report HPS/17 of the Head of Major Projects and Commercial Services which sort approval to request delegated authority to award the Watercourse and Drainage Contract to the most advantageous (winning) tenderer and enter into a contract to progress the delivery of the service being provided within the agreed budget.  The duration of the contract will be for an initial period of five years from 1st July 2019 until 30th June 2024, with an option to extend the contract for up to a further two years until 30th June 2026.  The estimate value of the contract is £100,000 per annum. 

RESOLVED

That the Cabinet delegates authority to the Head of Major Projects & Commercial Services in consultation with the Head of Corporate Finance, the Head of Legal, Democracy and HR, the Leader of the Council and the Cabinet Member for the Environmental Services and Sustainability to enter into a contract with the most advantageous (winning) tenderer to progress the delivery of these works and services.  

The estimated value of the contract is £100,000 per annum and the contract term is for an initial period of five years commencing 1st July 2019 until 30th June 2024. The procurement will include an option to extend the contract for a further two years, subject to an acceptable performance review. (Generic Delegation 3 will be used to enact this recommendation).

Reasons for the Recommendations

The existing contract for Watercourse & Drainage Maintenance (Grill Clearance & Emergency Works) has provided a means of ensuring that the Council delivers on those liabilities associated with its Watercourse & Drainage Management function.  The current contract expires on 30^th June 2019 and the recommendation will provide continuity of service thereafter.