Agenda and minutes

Extraordinary Meeting, Full Council
Wednesday, 23rd January, 2019 7.30 pm

Venue: Council Chamber - Town Hall. View directions

Contact: Democratic Services  Email: democratic.services@crawley.gov.uk

Items
No. Item

1.

Disclosures of Interest

In accordance with the Council's Code of Conduct, Councillors of the Council are reminded that it is a requirement to declare interests where appropriate.

 

Minutes:

No declarations of interests were made.

 

2.

Communications

With the sad passing of former Councillor, Rianna Humble, the Mayor will provide Councillors the opportunity to pay tribute to Rianna, who served as the Councillor for West Green for ten years from September 2000 until May 2010 – as Councillor Hull.

Minutes:

The Mayor invited representatives from each party to pay tribute to the sad passing of Rianna Humble, who serve as Councillor Hull, from 2000-2010. Councillors Lamb, Crow, B. Smith, Sudan, Mullins and the Mayor himself, paid their respects and touching tributes.

 

3.

Polling District Review 2018/2019 – Final Proposals - Recommendation 1 pdf icon PDF 89 KB

The Full Council is asked to approve Recommendation 1 (To follow). This recommendation arises from the Governance Committee held on 14 January 2019, relating to a review of polling arrangements across in the Borough.

 

The review was required following the changes to ward boundaries made by the Local Government Boundary Commission for England’s review of Crawley and also combined with the statutory review of polling arrangements which must be undertaken during the period between 1st October 2018 and 31st January 2020.

 

A copy of the report (LDS/148) considered by the Governance Committee can is availablehere.

 

Additional documents:

Minutes:

The Full Council considered report LDS/148 of the Head of Legal, Democracy and HR which was to consider the final proposals on future polling arrangements for Crawley. The review had been required to take account of ward boundary changes made by the Local Government Boundary Commission for England review of electoral arrangements in Crawley as well as being combined with the statutory review of Polling Districts. The report had been previously considered at Governance Committee held on 14 January 2019. Councillor Lunnon moved and presented the Constitutional change, which was seconded by Councillor Lamb.

 

 

RESOLVED

 

That the Full Council the polling arrangements namely the Maps of Polling Districts including Polling Places as set out in Appendix A to these minutes.

4.

Constitutional Change - Recommendation 2

The Full Council is asked to approve Recommendation 2, - A Constitutional Change (as set out below). This recommendation arises from the Governance Committee held on 14 January 2019.  

 

A full copy of the Governance Committee minute are to follow.

 

Recommendation 2

 

Function

 

Proposed amendment

 

Where appropriate:

·         Additional wording is shown in bold

 

Reason for amendment

Council Procedure Rules – Page 165

 

 

 

(Councillors Burrett and Lunnon)

Amend paragraph 2.2(a) “Duration of Meeting: Guillotine (Concluding the Meeting)” as follows:

 

“(a)      Concluding the Meeting

 

If the business of the Council meeting has not been concluded within two and a half hours, unless the majority of Members present vote for the meeting to continue for a period up to 30 minutes if required, the following procedure will be implemented.  Following the meeting’s initial extension, consideration will be given to extending the meeting by further periods of up to 30 minutes if required.  However, if the Full Council is held outside of the Town Hall, no further extensions may be called to extend the meeting beyond 11.00pm when the guillotine will come into effect.”

 

When Full Council meetings are held at the Town Hall there is no requirement to conclude the meeting by a certain time.  However, the current guillotine is required for other venues such as the Charis Centre as the building closes at 11.30pm.

 

Minutes:

The Full Council considered report LDS/147 of the Head of Legal, Democracy and HR which proposed a change to the Guillotine process within Council Procedure Rules. The report had been previously considered at Governance Committee held on 14 January 2019. Councillor Lunnon moved and presented the Constitutional change, which was seconded by Councillor Burrett.

 

 

RESOLVED

 

That the Full Council approves following change to the Constitution detailed below:

 

Function

 

Proposed amendment

 

Where appropriate:

·         Deleted wording is shown as crossed through

·         Additional wording is shown in bold

 

Reason for amendment

Council Procedure Rules – Page165

 

(Councillors Burrett and Lunnon)

Amend paragraph 2.2(a) “Duration of Meeting: Guillotine (Concluding the Meeting)” as follows:

 

“(a)      Concluding the Meeting

 

If the business of the Council meeting has not been concluded within two and a half hours, unless the majority of Members present vote for the meeting to continue for a period up to 30 minutes if required, the following procedure will be implemented.  Following the meeting’s initial extension, consideration will be given to extending the meeting by further periods of up to 30 minutes if required.  However, if the Full Council is held outside of the Town Hall no further extensions may be called to extend the meeting beyond 11.00pm when the guillotine will come into effect”.

 

When Full Council meetings are held at the Town Hall there is no requirement to conclude the meeting by a certain time.  However, the current guillotine is required for other venues such as the Charis Centre as the building closes at 11.30pm.

 

 

5.

Appendix A: Maps of Poling Districts Including Polling Places

Minutes:

 

Ward Name

Bewbush &North Broadfield

Proposed PollingDistrict

1st February2019

Polling District2018

Residential Properties

TotalElectors

Postalvoters

Polling stationvoters

Pollingplace

LAA

LA

3372

6291

904

5387

BewbushCentre

LAB

LBA

(part)

483

1018

124

894

BroadfieldScout Hut

 

                                                                                                                         


 

Ward Name

Broadfield

Proposed PollingDistrict

1st February2019

Polling District2018

Residential Properties

TotalElectors

Postalvoters

Polling stationvoters

Pollingplace

LBA

LBA(part)LBB

LCA

2658

4431

706

3725

BroadfieldCommunity Centre

LBB

LCB

1676

2743

493

2250

CreasysDrive Adventure Playground

 

 

                                                                                                                         


 

Ward Name

FurnaceGreen

Proposed PollingDistrict

1st February2019

Polling District2018

Residential Properties

TotalElectors

Postalvoters

Polling stationvoters

Pollingplace

LD

LD

2389

4540

979

3531

FurnaceGreen CommunityCentre

 

 

 

                                                                                                            


 

Ward Name

GossopsGreen& NorthEast Broadfield

Proposed PollingDistrict 1stFebruary 2019

Polling District2018

Residential Properties

TotalElectors

Postalvoters

Polling stationvoters

Pollingplace

LEA

LE

2092

3932

707

3225

GossopsGreen Community Centre

LEB

LBA(part), LBB(part)

402

844

191

653

BroadfieldScout Hut,Seymour Road

 

                                                                                                                         


 

Ward Name

Ifield

Proposed PollingDistrict2019

Polling District2018

Residential Properties

Total Electors

Postalvoters

Polling stationvoters

Pollingplace

LFA

LFA,LG

(part)

2040

3453

783

2670

IfieldCommunity Centre

LFB

LFB

424

783

177

606

TheMill PrimarySchool

LFC

LFC

1319

2204

339

1865

IfieldWest CommunityCentre

LFD

LFD

276

607

147

460

TheMill PrimarySchool

 

 

                                                                                                                         


 

Ward Name

LangleyGreen andTushmore

Proposed PollingDistrict2019

Polling District2018

Residential Properties

Total Electors

Postalvoters

Polling stationvoters

Pollingplace

LGA

LG

3042

5767

952

4815

LangleyGreen Centre

LGB

LI(part)

354

440

86

354

NorthgateCommunity Centre

 

                                                                                                                         


 

Ward Name

Maidenbower

Proposed PollingDistrict2019

Polling District2018

Residential Properties

Total Electors

Postalvoters

Polling stationvoters

Pollingplace

LHA

LHA

1618

2779

549

2230

MaidenbowerCommunity Centre

LHB

LHB

2093

3818

746

3072

TheBrook School,SalternsRoad

 

                                                                                                                        


 

Ward Name

Northgate& WestGreen

Proposed PollingDistrict2019

Polling District2018

Residential Properties

Total Electors

Postalvoters

Polling stationvoters

Pollingplace

LIA

LI(part)

1618

2779

549

2230

NorthgateCommunity Centre

LIB

LO

2668

3742

691  ...  view the full minutes text for item 5.