Agenda and minutes

In accordance with the Council's Code of Conduct, Councillors of the

Council are reminded that it is a requirement to declare interests where

appropriate.

The disclosures of interests made by Councillors were set out in Appendix A to the

minutes.

To receive and consider any announcementsor communications.

The Mayor welcomed all Councillors to the first Council meeting at the Charis Centre and reminded everyone that it was an opportunity to experiment a new layout and approach. The Mayor also welcomed the Council’s new Deputy Chief Executive, Ian Duke to his first Full Council meeting and wished him all the best for his new role.

The Mayor provided the Full Council with a brief update of the Mayoral events he had attended since the start of his mayoral year, including his recent meeting with the President of Madeira, Armed Forces Day and the opening of the new Museum.

The Mayorwill present agift to former Councillor Dr. Howard Bloom to commemoratehis service tothe Council.

Former Councillor Stephen Joyce, was unable to attend the Full Council meeting and has already received his commemorate gift.

The Mayor presented gifts to Councillor Dr Howard Bloom who had ceased to hold office, to commemorate his service to the Council.  Former Councillor Stephen Joyce, was unable to attend the Full Council meeting and had already received his commemorative gift.

The Mayorwill present Councillor Ayling with a badgecommemorating her 10 year service asa MemberofCrawley Borough Council.

Councillor Crow has in advance of the meeting received his long service badge commemoratinghis 15 year service as a MemberofCrawley Borough Council.

The Mayor presented Councillor Ayling with a 10 year commemorative badge to mark her long service as a Member of Crawley Borough Council. In doing so, thanked her for her long and dedicated service to the Authority.

Whilst Councillor Crow had in advance of the meeting received his long service badge, the Mayor acknowledged his 15 year service as a Member of Crawley Borough Council.

It was noted that Councillor Quinn, who was elected to the Council in 1998 and would be receiving 20 year long service badge at Full Council meeting later in the year.

To answerpublicquestionsunder Council Procedure Rule10.The questionsmust be on matterswhich are relevanttothe functionsofthe Council, andshould not includestatements.

One supplementaryquestionfrom thequestioner will be allowed.

Up to 30 minutesisallocatedto PublicQuestionTime.

Questions asked in accordance with Council Procedure Rule 9 were as follows:

To approve as a correct recordthe minutesofthe meetingof the Full Council held on 18 May 2018

The minutes of the meeting of the Full Council held on 18 May 2018 were approved as a correct record and signed by the Mayor subject to the following two changes. Firstly that the following wording be added to Minute 12 on page 5, Recommendation 2, in respect of item 7 – Crawley Open House Management Committee, ‘That in nominating Councillor K McCarthy, Councillor R Burgess commented that he was aware that Open House had requested a nomination from each party and with this in mind Councillor R Burgess suggested that the Labour Group should honour this request by having one of the Labour nominations withdrawn so that both Groups had a place on Open House’. Secondly that in the Appendix D, page 14, item 7 – Crawley Open House Management Committee that Councillor Thomas’ name replaces Councillor Lunnon.

Prior to the introduction ofthe Minutesofthe Cabinet, Overviewand Scrutiny CommissionandCommittees (ascontained in the BookofMinutes), Memberswill be given the opportunity to indicate on which items they wish tospeak.

TheseReservedItemswill then bethe onlymattersto bethe subject ofa debate.

Councillors indicated that they wished to speak on a number of items as set out in the following table:

1)            Toreceive theminutes ofthe meetings ofthe Cabinet,Overviewand Scrutiny Commission and Committees, as listed on page 21, and set out in the appendices to this item.

2)            Toadopt any of therecommendationsto Full Council,which have notbeenreservedfor debate and as listed on page 21, and set out in the appendices to this item.

1)            Moved by Councillor Rana (as the Deputy Mayor):-

RESOLVED

That the following reportsbe received:

·         Planning Committee – Monday, 9 April 2018

·         Overview and Scrutiny Commission – Monday 4 June 2018

·         Planning Committee – Tuesday 5 June 2018

·         Licensing Committee - Monday 11 June 2018

·         Governance Committee – Tuesday 19 June 2018

·         Overview and Scrutiny Commission – Monday 25 June 2018

·         Cabinet – Wednesday 27 June 2018

·         Planning Committee – Monday 2 July 2018

2)            That the recommendations contained in the reports on the following matters, which had not been reserved for debate, be adopted:-

Changes to the Constitution

            (Governance Committee – Tuesday 19 June 2018)

(Recommendation 1)

The Full Council considered report LDS/140 of the Head of Legal and Democratic Services.

RESOLVED

That the Full Council approves the amendments to the Constitution proposed in Appendix of report LDS/140.

Councillor Crow, on behalf of the Conservative Group, stated that the rationale for bringing forward this item. Having attended his first meeting of the Overview and Scrutiny Commission on 4 June 2018, he found the meeting eventful and was interested to hear from local residents regarding the parking issues in Broadfield. He had welcomed the discussion that had taken place and the recommendation to request the Cabinet Member for Environmental Services and Sustainability to discuss with Cabinet and BAG and consider re-introducing the Environmental Resident Improvement Scheme. However, he had been disappointed that the Cabinet Member’s response report to the Overview and Scrutiny Commission’s comments had not been included in the Full Council minute book and discouraged that the Cabinet Member’s response was not wholly positive.

Councillors Lunnon, Quinn, Burrett, Thomas, Irvine, Lanzer, Lamb, Jones, Cheshire and Belben also spoke on the subject.

Councillor Lanzer, on behalf of the Conservative Party, explained the rationale for bringing forward this item for debate. He welcomed that the Planning Committee had approved the application for the New Town Hall. However, he questioned the current number of Cabinet members that sit on the Planning Committee, particularly looking at the decision making process from a resident’s perspective and with Cabinet having collective responsibility it would be remarkable that any Cabinet member would vote against the planning application.

Councillor Lanzer considered that it was expected that members of the Cabinet might have considered declaring a personal interest in the matter in light of public perception and transparency reasons.

Councillors P Smith, Crow, Lamb, Thomas, Skudder and Irvine also spoke on the subject.

It was noted that all Cabinet Members on Planning Committee had received advice on this matter pertaining to their different roles.  When discussing matters as a Cabinet, Councillors’ considerations should be strategic, political and financial perspective. However when acting as a Planning Committee Member, as with any Councillors on that committee they must remain “open minded,” avoid predetermination and consider the plans in accordance with the Council planning procedure and formulate their decisions only with regards to planning matters. Each of the Cabinet Members on the Planning Committee confirmed that was what they did and what they will continue to do.

Councillor Malik and Rana left the room prior to the commencement of the discussion on this item and return once the item had concluded.

Councillor Crow, on behalf of the Conservative Group, explained the rationale for bringing this item for debate. Councillor Crow expressed sympathy with the issues raised throughout the meeting and expressed support for the proposed consultation. He urged members of both the trade and public to complete the consultation to ensure all views were recorded. It was hoped that challenges that existed during the meeting would improve.

Councillors Tarrant, Mullins, Thomas, Guidera, Sudan, Jones, B J Burgess, Sharma and Pickett also spoke on the subject.

The Full Council considered report FIN/443 of the Head of Finance, Revenue and Benefits, which had been previously considered at the Cabinet on 27 June 2018.

Councillor Lamb presented the report.

Moved by Councillor Lamb, seconded by Councillor Jones and

RESOLVED

That Full Council approved a supplementary capital estimate of £250,000 to the College car park site for additional units and for a sprinkler system as outlined in paragraph 8.7 of the report FIN/443, 30% of this to be funded from 1-4-1 receipts

To answer Councillors’ writtenquestionsunder Council Procedure Rule 11.3.

Councillors’ written questions, together with the answers, were published in advance of the start of the Meeting. The questions were as follows:-

Questioner                    Councillor Crow

Addressed to                 Cabinet Member for Wellbeing

Subject(s)                      Attendance for Indoor Bowls at K2 Crawley

                                      Total number of annual visitors between 2013/14 - 2017/2018

Questioner                    Councillor Pendlington

Addressed to                 Cabinet Member for Public Protection and Community Engagement

Subject                          Monitoring footfall and gaining feedback at events (particularly town centre)

Anopportunityfor CabinetMembersto report verbally (ifnecessary)on issuesrelating totheirPortfolio not covered elsewhere on the agenda.

To answer questionsto CabinetMembersunder Council Procedure Rule 11.2.

Up to 15 minutesisallocatedfor questionsto CabinetMember

To answer questionsto Committee Chairs.

Up to 15 minutesisallocatedfor questionsto CommitteeChairs.