Agenda and minutes

Overview and Scrutiny Commission - Monday, 29th October, 2018 7.00 pm

Venue: Committee Room A & B - Town Hall. View directions

Contact: Democratic Services  Email:

No. Item


Disclosures of Interest and Whipping Declarations

In accordance with the Council's Code of Conduct, Councillors of the Council are reminded that it is a requirement to declare interests where appropriate.


Councillors must also declare if they are subject to their party group whip in relation to any items under consideration.



The following disclosures were made:



Item and Minute

Type and Nature of Disclosure



R A Lanzer

District Heat Network

(Minute 7)

Personal Interest –

Member of WSCC





Minutes pdf icon PDF 85 KB

To approve as a correct record the minutes of the Overview and Scrutiny Commission held on 3 September 2018.



The minutes of the meeting of the Commission held on 3 September 2018 were approved as a correct record and signed by the Chair. 



Public Question Time

To answer any questions or hear brief statements from the public which are relevant to the items on this agenda.  The period will end after 15 minutes or later at the Chair’s discretion.



No questions from the public were asked.  



Safer Crawley Partnership Annual Review and Forthcoming Priorities

To receive an update from the Community Services Manager and Community Safety Officer on the Safer Crawley Partnership.  District Commander for Crawley and Mid-Sussex, Chief Inspector Rosie Ross has also been invited to attend.



The Commission received an update from Chief Inspector Ross, the Community Services Manager and the Head of Community Services, together with the Community Safety Officer and Chair of the Safer Crawley Partnership on the annual performance report of the Community Safer Partnership along with the future priorities.    


            During the discussion, the following points were expressed:


·        Recognition of the good partnership working within the council together with external partners, including Police, West Sussex Fire & Rescue Service, Probation Service, Crawley CCG, WSCC and a range of Voluntary Groups.

·        Intelligence gathering would continue to assist in the Serious and Organised Crime (SOC) approach.  It was important to work with agencies to raise awareness of what serious and organised crime involves whilst encouraging the public to report observations and concerns.

·        Concerns were raised regarding a perceived lack of PCSO presence. Alternative methods of reporting were clarified to assist both residents and Members.

·        Recognition of the current issues within the town and the actions being taken to address these.

·        Acknowledgement of key achievements, including events with hoteliers and increased flexible communication plus shared information which unlocks barriers.

·        Continued joint working in relation to tackling the issue of street homelessness, begging and street drinking. Promotion around the ‘diverted giving’ campaign had been a sensitive but successful approach.

·        Recognition that reporting was key, particularly in relation to hate crime.

·        Acceptance that further challenges still remained and priorities for 2018-2019 included serious and organised crime, street community and protecting vulnerable individuals.

·        Request that further information be shared and disseminated to Members.




That the Vice Chair thanked officers for their contribution. Particular thanks was made to Chief Inspector Ross for her attendance at the Commission.  The presentation had been very interesting and informative.



Budget Strategy 2019/20 - 2023/24 pdf icon PDF 122 KB

To consider report FIN/417 of the Head of Corporate Finance.


The Commission considered report FIN/417 with the Leader of the Council and the Head of Corporate Finance. The report set out the projected financial position for 2019/20 to 2023/24 for the General Fund, Housing Revenue Account, capital programme and the underlying assumptions.


Councillors made the following comments:

·        Acknowledgement that the local government finance system had become increasing complex.

·        Clarification on whether businesses could be approached for sponsorship or revenue generating opportunities.

·        Explanation sought on the capital programme and on the processes used.

·        Recognition that there was a need to ensure an effective use of capital. Whilst the current strategy incorporated bids for capital based on expenditure required to maintain the Council’s assets in addition to spend to save projects or spend to earn investment, many Members felt there was a need for further prioritisation and a flexible, broader approach, on a case by case basis if appropriate.  It was felt that there should be a requirement for schemes to consider ‘social value’. It was initially suggested that Recommendation ‘e’ be removed.  However following further discussions, it was subsequently recommended that Recommendation ‘e’ remain with an explicit reference to ‘social value’. It was suggested that Cabinet be requested to consider this addition and Recommendation e’ would now read:


Note that items for the Capital Programme are driven by the need for the upkeep of council assets and environmental obligations and schemes will also be considered that are spend to save or spend to earn, but that such prioritisation should not preclude the initial consideration of capital projects that could deliver social value.



That the Commission noted the report and requested Cabinet to consider the proposed amendment to recommendation ‘e’ above.




Exempt Information – Exclusion of the Public

The Commission is asked to consider passing the following resolution:-


That under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraphs specified against the item.




That in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.



District Heat Network

(Exempt Paragraph 3)


To consider report HPS/15 of the Head of Major Projects and Commercial Services.


Exempt Paragraph 3


Information relating to financial and business affairs of any particular person (including the Authority holding that information)



The Commission considered report HPS/15 with the Head of Major Projects and Commercial Services, the Sustainability Team Manager and the Cabinet Member for Environmental Services and Sustainability. The report presented the business case and sought funding to develop a town centre heat network.


During the discussion, the following comments were made:

·         Confirmation that the District Energy Centre would provide heating and electricity to the buildings included within the wider Town Hall re-development, and other developments within Crawley Town Centre. 

·         Policy ENV7 within the Crawley Borough Local Plan 2015-2030 highlighted the site as a priority area for the delivery of District Energy Network as identified on the Local Plan Map.

·         Confirmation sought and provided on the financial implications and governance arrangements.

·         Planning application work was underway and whilst there were risks that needed to be monitored, it was noted that the proposal represents a form of sustainable development, providing a low-carbon form of energy, and was considered to provide environmental and financial benefits.



That the Commission agreed to support, in principle the recommendations to the Cabinet.


Re-Admission of the Public

The Chair declared the meeting reopen for consideration of business in public session.


Overview and Scrutiny Commission Work Programme 2018-2019 pdf icon PDF 89 KB

To consider report OSC/273.


The Commission reviewed report OSC/273 of the Chair of the Overview and Scrutiny Commission. The report contained the findings from the Commission’s Workshop which had been examined and discussed in depth.


The following comments were made:


·        Recognition that the report documented the discussion as agreed at the OSC Workshop meeting on 3 September 2018.  It was acknowledged that the work programme would remain flexible and was subject to change with the addition and movement of reports from the Forward Plan.

·        Scrutiny suggestions had been received following the Workshop in September and it was queried when the Commission would review these topics.  Further work was currently being undertaken with officers to gain additional information. The careful selection and prioritisation of review work is essential if the scrutiny function is to be successful, achieve added value and retain credibility. It was added that it was anticipated the suggestions would be considered shortly by the Commission.




That the Overview and Scrutiny Commission Work Programme for 2018-2019 be agreed as set out in report OSC/273 with an acknowledgement that it would remain flexible to consider other items throughout the year.



Health and Adult Social Care Select Committee (HASC)

To receive a brief update on the Health and Adult Social Care Select Committee (HASC).  The most recent meeting was 27 September.


An update was provided from the most recent HASC meeting. Key items of discussion included:

Housing Related Support and the Local Assistance Network –

-       WSCC should be aware that this issue may affect the health and wellbeing of vulnerable adults.

-       Many other councils had already made this type of budget reduction and WSCC could learn from their experience.

-       All those present understood the impact and felt all service users likely to be impacted by these proposals should have the opportunity to be consulted.

Adults In-house Social Care Provision – Choices for the Future –

-       It was not possible to tell from the consultation report how each group of service users felt about the changes that would affect them.

-       Any changes to the day services would be brought in over six to nine months to allow users to prepare for them.

-       WSCC would fully explore all possible alternatives for people at the Maidenbower Centre.

-       Maidenbower Centre was a leased building that would be retained and a feasibility study was being undertaken to see how it could be used by the Council in the future.

-       If the proposals were approved by the Cabinet Member, it was agreed that an update should be provided before transfer of day services at Maidenbower to provide reassurances regarding the arrangements.




Forward Plan - and Provisional list of Reports for the Commission's following Meetings

Forthcoming Decisions

To consider any requests for future items. Those highlighted items have already been referred to the Overview & Scrutiny Commission.





Decision due

Local List of Planning Requirements Review



Abandoned trolleys



Treasury Management Mid-Year Review 2018-2019



Quarterly Monitoring 2018/19 Q2



Station Gateway Programme Update



Civil Engineering & Hard Landscaping Minor Works Framework Contract



Public Space Protection Order - Car Cruising



Allocating Monies Collected Through Community Infrastructure Levy – Infrastructure Business Plan 2019/20



Three Bridges Station Improvement Final Design



Quarterly Monitoring 2018/19 Q3



Social Mobility Scrutiny Panel



Employment and Skills Plan Update



Treasury Management Strategy 2019/2020



Statement of Licensing Policy 2019 - 2024 Licensing Act 2003



Budget and Council Tax 2019-2020



Irrecoverable Debts 2018/2019 (Over £50,000)



Irrecoverable Debts 2018/2019 (Under £50,000)



Calculation of the Non-Domestic Rates income for the year 2019/20


Not before 01/01/2019

Calculation of Council Tax Base - for the purposes of setting the level of Council Tax for the year 2019/20


Not before 01/12/2018









The Commission confirmed the following reports:

19 November 2018

·        Station Gateway Programme Update

·        Abandoned Trolleys – Provisional Referral


4 February 2019

·        Allocating Monies Collected Through Community Infrastructure Levy – Infrastructure Business Plan 2019/20