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Contact: Democratic Services Email: democratic.services@crawley.gov.uk
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Disclosures of Interest and Whipping Declarations In accordance with the Council's Code of Conduct, Councillors of the Council are reminded that it is a requirement to declare interests where appropriate.
Councillors must also declare if they are subject to their party group whip in relation to any items under consideration.
Minutes: No disclosures or whipping of interests were made. |
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To approve as a correct record the minutes of the Overview and Scrutiny Commission held on 9 March 2020. Minutes: The minutes of the meeting of the Commission held on 9 March 2020 were approved as a correct record and signed by the Chair.
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Public Question Time To consider any written questions that were submitted in advance and accepted in-line with the Constitution. These will be read to the Committee and be followed by a response. The questioner will receive an emailed copy of the response given at the meeting. There will be no supplementary questions.
Minutes: No questions from the public were received.
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Appointments and Establishment of Scrutiny Panels (Continuation of Membership) Appointments and Establishment of Scrutiny Panels.
The Commission is asked to note the continuation of membership.
Climate Change Scrutiny Panel - Councillors R S Fiveash, J Hart, K L Jaggard, T Lunnon and A Pendlington, with Councillor K L Jaggard as Chair.
West Sussex Health and Adult Social Care Select Committee (HASC) - Councillor McAleney
West Sussex Joint Scrutiny Steering Group (JSSG) – Councillor Rana
Minutes: RESOLVED
That the Commission noted and approved the continuation of following memberships and appointments:
Climate Change Scrutiny Panel Councillors R S Fiveash, J Hart, K L Jaggard, T Lunnon and A Pendlington, with Councillor K L Jaggard as Chair.
West Sussex Health and Adult Social Care Select Committee (HASC) Councillor McAleney
West Sussex Joint Scrutiny Steering Group (JSSG) Councillor Rana
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Council-owned Neighbourhood Parades - Introductory Report PDF 803 KB To consider report FIN/499 of the Head of Corporate Finance. Minutes: Following the submission of a Scrutiny Suggestion Form by Councillor Lanzer, the report updated Councillors on the number, nature and examination of the various roles of council-owned neighbourhood parades and explored how effectively these were currently being discharged, together with what improvements might be made for the future.
The current neighbourhood parade policy (Property Strategy) was adopted in May 2004 when it was decided to adopt a more commercial approach. There was an opportunity to examine its effectiveness over a considerable period of time and the influence that it has had on meeting the range of objectives associated with the neighbourhood parades.
The first Overview and Scrutiny Commission (OSC) meeting was identified as the meeting to receive a detailed report (FIN/499) outlining the requirements from the scrutiny suggestion and to reconfirm whether there was value and a further need for the Scrutiny Panel.
During the discussion with the Head of Corporate Finance and Asset Manager, Members thanked the officers for a detailed and interesting report, which covered the areas addressed within the scrutiny suggestion form’s aim, objective and scope. During the discussion the following comments were made which may be beneficial for a Panel to address further should one be established: · It was noted that the Council had an important role in the parades to support community assets. · There was a good range of shops within the parades and this needed to be maintained. · The increased population and lifestyle choices have an impact on the change of use, such as there were more food takeaways and beauty therapists on the parades than had been previously. · It was acknowledged there were challenges, both in the past and particularly now with Covid19. It would be interesting to establish whether patterns of use had changed during the pandemic and whether this was pattern was likely to remain. It was remarked that during this time more people had been shopping locally and the role these local shops play needed to remain, particularly given the impact on the carbon footprint. · Consultation would be important should a Panel proceed although it was noted this would be difficult given the current situation. It would be valuable to find out what residents want from the parades and also include letting agents and some tenants. · It was acknowledged that a landlord can, acting reasonably, decline to agree that a lease be assigned (sold on) to an assignee. However the basic principle was that the assignee must put the Council as landlord in no worse position than the Council would be with the existing tenant. · The regeneration works had resulted in much improvement to the parades and the cost had been borne by the Council. · It was queried whether miscellaneous units should be included into appendix A and whether this could be accommodated by a Panel if established when looking at any rent analysis. · It was noted that some retail units had flats over, where the Council required that the flat was taken on ... view the full minutes text for item 5. |
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Scrutiny Workshop To discuss arrangements for the OSC Review Workshop. Minutes: The Scrutiny Workshop was provisionally proposed for Wednesday 17 June 2020. However with scrutiny panels already in place and given the current situation it was agreed to cancel the workshop. |
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Forward Plan - and Provisional List of Reports for the Commission's following Meetings To consider any requests for future items. Those highlighted items have been referred to the Commission.
Cabinet 24 June 2020 OSC 22 June 2020
Cabinet 9 Sept 2020 – PROVISIONAL OSC 7 Sept 2020
Cabinet 30 Sept 2020 OSC 28 Sept 2020
Cabinet 4 Nov 2020 – PROVISIONAL OSC 2 Nov 2020
Cabinet 25 Nov 2020 OSC 23 Nov 2020
Cabinet 13 Jan 2021 – PROVISIONAL OSC 11 Jan 2021
Cabinet 3 Feb 2021 OSC 1 Feb 2021
Cabinet 10 March 2021 OSC 8 March 2021
Minutes: The Commission confirmed the following reports:
22 June 2020 · Treasury Management Outturn 2019 – 2020 · Financial Outturn 2019-2020 (Quarter 4) · Forward Programme of Key Procurements · Local Cycling and Walking Infrastructure Plan · EV Charging and Infrastructure Network
(Should OSC Members wish to refer any future items, please email democratic.services@crawley.gov.uk)
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