Issue - meetings

The Leader’s Portfolio

To consider report FIN/513 of the Head of Corporate Finance.

The Leader presented report FIN/513of the Head of Corporate Finance.  The report detailed the current forward programme of key procurements and sought delegated authority for the contract award approvals following the appropriate procurement process to the Leader. It was detailed that the purpose of the proposal was to ensure the Council’s decision making relating to procurement decisions were efficient and also in line with the Constitution.

A recorded vote was taken on the recommendations, in accordance with the Council’s Virtual Committee Procedure Rules.  The names of the Councillors voting for and against the recommendations, along with any abstentions, are recorded as set out below:

For the recommendations:

Councillors Irvine, Jhans, Lamb, Mullins and P Smith. (5)

Against the recommendations:

None.

Abstentions:

None.

RESOLVED

That the Cabinet:

a)         approves the procurement forward programme January – June 2021.

b)         delegates authority to the Leader of the Council in consultation with the relevant Cabinet Member, Opposition Leader, Head of Service, and Head of Legal, Governance and HR to approve the award of the contract following an appropriate procurement process

c)         delegates the negotiation, approval and completion of all relevant legal documentation, following the awarding of the contracts to the relevant Head of Service, Head of Legal, Governance and HR, Head of Corporate Finance, in consultation with the appropriate Cabinet Member.

          (Generic Delegations 2 & 3 will be used to enact this recommendation)

Reasons for the Recommendations

By approving the procurement forward programme there is greater transparency of future procurement processes allowing more scope for internal stakeholders to input into how future contracts are delivered.

The approval of the forward programme provides a key decision that will enable the individual procurement processes to be awarded under delegated authority once the tender process has concluded giving the Council the ability to reduce the time required to complete a procurement process.