Issue - meetings

The Leader’s Portfolio

To consider report FIN/509 of the Head of Corporate Finance.

RESOLVED

That the Cabinet

a)            approves that Crawley Borough Council provide procurement services on behalf of Mole Valley District Council from 1^st December 2020. 

b)            agrees to the cost sharing arrangements as set out in paragraph 6.3

c)            agrees to the provision of services under an Inter-Authority Agreement for a minimum period from 1^st December 2020 to 31^st March 2022 to align with the term of the existing Inter-Authority Agreement

d)            agrees to accept a delegation from Mole Valley District Council of their procurement functions under Section 101 of the Local Government Act 1972.

e)            delegates authority to the Head of Corporate Finance to agree the terms of the Inter-Authority Agreement which reflects the principles outlined in the report.

(Generic Delegation 7used to enact this recommendation)

Reasons for the Recommendations

The trial arrangement with Mole Valley DC ends on 1^st December 2020 and therefore there is a need for Members to agree how procurement services will be provided in the future.

The Leader presented report FIN/509 of the Head of Corporate Finance.  The report requested Cabinet approval for Mole Valley District Council as a permanent partner in the shared procurement service, following a year’s trial. It was explained that the Council already undertakes shared procurement exercises with Horsham DC and Mid Sussex DC already and the permanent inclusion of Mole Valley DC would only help in getting better value when the Council goes out to joint tender exercises.

A recorded vote was taken on the recommendations in accordance with the Council’s Virtual Committee Procedure Rules.  The names of the Councillors voting for and against the recommendations, along with any abstentions, are recorded as set out below:

For the recommendations:

Councillors Irvine, Jhans, Lamb, Mullins, and P Smith. (5)

Against the recommendations:

None.

Abstentions:

None.

RESOLVED

That the Cabinet

a)         Approves that Crawley Borough Council provide procurement services on behalf of Mole Valley District Council from 1^st December 2020. 

b)         Agrees to the cost sharing arrangements as set out in paragraph 6.3

c)         Agrees to the provision of services under an Inter-Authority Agreement for a minimum period from 1^st December 2020 to 31^st March 2022 to align with the term of the existing Inter-Authority Agreement

d)         Agrees to accept a delegation from Mole Valley District Council of their procurement functions under Section 101 of the Local Government Act 1972.

e)         Delegates authority to the Head of Corporate Finance to agree the terms of the Inter-Authority Agreement which reflects the principles outlined in the report.

(Generic Delegation 7 will be used to enact this recommendation)

Reasons for the Recommendations

The trial arrangement with Mole Valley DC ends on 1^st December 2020 and therefore there is a need for Members to agree how procurement services will be provided in the future.