12 Appointment of Supplier for the implementation and support of a new Fully Integrated Housing and Asset Management Database System
Exempt Paragraph 3
To consider report CH/189 of the Head of Crawley Homes.
Exempt Paragraph 3 – Information relating to financial and business affairs of any particular person (including the Authority holding that information)
The Cabinet Member for Housing presented report CH/189of the Head of Crawley Homes which sought Cabinet approval for the award of contract to the preferred successful bidder, following a competitive tender exercise and evaluation process, for the award of a contract for the supply and implementation of a hosted housing management software solution.
It was noted that the proposed contract was for a six-year term period commencing on 13 July 2020, with a four-year optional extension period, subject to the suppliers’ satisfactory performance.
A recorded vote was taken on the recommendations in accordance with the Council’s Virtual Committee Procedure Rules. The names of the Councillors voting for and against the recommendations, along with any abstentions, are recorded as set out below:
For the recommendations:
Councillors Irvine, Jhans, Lamb, Mullins, and P Smith. (5)
Against the recommendations:
That the Cabinet
a) approves the appointment of Bidder 3 for the supply and implementation of a fully hosted Housing Management software solution for a period of six years from 13 July 2020, with the option to extend for a further four years.
b) delegates to the Head of Crawley Homes and the Head of Legal, Democratic and HR Services to complete and enter into the contract.*
c) delegates to the Head of Crawley Homes and the Head of Legal, Democratic and HR Services the ability to apply the four year extension at the end of the initial term subject to performance review.*
*(Generic Delegation 2 will be used to enact
Reasons for the Recommendations
Following a tender exercise and evaluation, the provider identified in paragraph 2.2 of this report has submitted the most economically advantageous tender to ensure a fully integrated Housing and Asset Management Database System to assist in