Democracy in Crawley

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Issue - meetings

Crawley Leisure Management Contract Award

Meeting: 27/06/2018 - Cabinet (Item 12)

12 Crawley Leisure Management Contract Award

Wellbeing Portfolio

 

(Exempt Paragraphs 3 & 5)

 

To consider report HPS/13 of the Head of Partnership Services and Portfolio Holder for Wellbeing. 

 

Minutes:

The Cabinet Member for Wellbeing and the Head of Partnership Services presented report HPS/13 of the Head of Partnership Services which detailed the evaluation of the leisure management contract final tender submissions and recommendations relating to the appointment of a leisure management contractor for a 10 year contract commencing on November 14th 2018.

 

It was noted that there would be a ten day standstill period once all the tenderers involved had been informed of the decision. It was noted this was to allow any challenge on the decision from any of the parties involved. Once this period elapsed the decision would be final and be published accordingly.

 

 

RESOLVED

 

That the Cabinet:

 

1.            note the tender evaluation scores, associated comments and financial implications as detailed in section 6 and 7 of report HPS/13.

 

2.            approve the appointment as detailed in paragraph 6.2 for the preferred bidder for the Crawley Leisure Management Contract for the period 14th November 2018 to 13th November 2028 (and noting the option to extend by mutual agreement for a further five years). 

 

3.            agrees that with effect from 2020/21, reduce the Council’s programme maintenance budget by £40,000 per annum, reflecting the transfer of maintenance responsibilities to the contractor as detailed in section 7 of report HPS/13.

 

4.            approves the allocation of a budget from the projected leisure management contract savings in 2018/19, as detailed in section 6 of report HPS/13, as a reserve account to support costs associated with the contract award, contract start up and potential enhancements (the latter subject to an acceptable return being achieved).  

 

 

Reasons for the Recommendations

 

The recommendations will enable the appointment of a preferred bidder and contract mobilisation to commence in preparation for the contract start on November 14th 2018.