Democracy in Crawley

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Issue - meetings

Forward Programme of Key Procurements January 2022 – June 2022

Meeting: 12/01/2022 - Cabinet (Item 6)

6 Forward Programme of Key Procurements January 2022 – June 2022 pdf icon PDF 235 KB

The Leader’s Portfolio

 

To consider report FIN/541 of the Head of Corporate Finance.

Additional documents:

Decision:

 

 

RESOLVED

 

That the Cabinet:

 

a)      approves the procurement forward programme January – June 2021 as detailed in report FIN/541

 

b)      delegates authority to the Leader of the Council in consultation with the relevant Cabinet Member, Head of Service, and Head of Legal, Governance and HR to approve the award of the contract following an appropriate procurement process.

 

c)       delegates the negotiation, approval and completion of all relevant legal documentation, following the awarding of the contracts, to the relevant head of service, Head of Legal, Governance and HR, and Head of Corporate Finance, in consultation with the appropriate Cabinet member.

(Generic Delegations 2 & 3 will be used to enact this recommendation)

 

d)      approves Worthing Borough and Adur District Councils to provide the insurance service for Crawley Borough Council.

 

e)      authorises the Section 151 Officer to enter into the Joint Working Agreement by way of a service level agreement with Worthing Borough and Adur District Councils and finalise the arrangements.

 

 

Reasons for the Recommendations

 

a)         By approving the procurement forward programme there is greater transparency of future procurement processes allowing more scope for internal stakeholders to input into how future contracts are delivered.

 

b)         The approval of the forward programme provides a key decision that will enable the individual procurement processes to be awarded under delegated authority once the tender process has concluded, giving the Council the ability to reduce the time required to complete a procurement process.

Minutes:

The Leader presented report FIN/541 of the Head of Corporate Finance.  The report sought approval for the current forward programme of key procurements (over £500,000) and sought delegated authority for contract award approvals following the appropriate procurement process. The report also provided an update on the previously identified procurements from July-December 2021. 

 

The Cabinet asked that its thanks be recorded to Jo Newton-Smith, Procurement Manager, who was due move to pastures new after working for 20 years at the Council and the Joint Procurement Partnership.

 

 

RESOLVED

 

That the Cabinet:

 

a)      approves the procurement forward programme January – June 2021.

 

b)      delegates authority to the Leader of the Council in consultation with the relevant Cabinet Member, Head of Service, and Head of Legal, Governance and HR to approve the award of the contract following an appropriate procurement process.

 

c)       delegates the negotiation, approval and completion of all relevant legal documentation, following the awarding of the contracts, to the relevant Head of Service, Head of Legal, Governance and HR, and Head of Corporate Finance, in consultation with the appropriate Cabinet Member.

(Generic Delegations 2 & 3 will be used to enact this recommendation)

 

d)      approves that Worthing Borough and Adur District Councils provide the insurance service for Crawley Borough Council.

 

e)      authorises the Section 151 Officer to enter into the Joint Working Agreement by way of a service level agreement with Worthing Borough and Adur District Councils and finalise the arrangements.

 

 

Reasons for the Recommendations

 

a)         By approving the procurement forward programme there is greater transparency of future procurement processes allowing more scope for internal stakeholders to input into how future contracts are delivered.

 

b)         The approval of the forward programme provides a key decision that will enable the individual procurement processes to be awarded under delegated authority once the tender process has concluded, giving the Council the ability to reduce the time required to complete a procurement process.