Decision Maker: Head of Major Projects and Commercial Services
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
As part of the 2022/23 capital programme (FIN/537), the Council included an allocation of £160,460 to make improvements to parks tennis courts covering 3 wards. Following this, the project budget and scope has changed from the original capital scheme approval.
On 14 December 2022, Full Council approved the increase in the capital programme for Park Tennis by £111,390 funded from Lawn Tennis Grant. The Lawn Tennis Association (LTA) agreed to increase their grant from £21,000 to a maximum of £132,390, thereby making a total project budget of £271,850 – as outlined in paragraph 9.3 of report FIN/596. The funding will allow improvements to be made to parks tennis courts in 3 wards – Maidenbower, Furnace Green, and West Green. The Council have now entered into a Grant Funding Agreement with the LTA Tennis Foundation which includes accepting the standard terms and obligation period, which include:
· A contractual requirement with the Council and the LTA preferred contractor, CIA Fire and Security LTD, for the supply and installation of gates and access systems and to be operational for a minimum period of 5 years
· Connecting the access control system to Clubspark (or the LTA’s preferred booking system) for a minimum period of 5 years
· • To maintain the gate access system for the duration of the obligation period.
All works except for the gate supply and installation to be carried out under our Civil Engineering and Minor Works Framework Contract which Edburton holds with the Council till 2nd January 2024.
Decision taken by Head of Major Projects and Commercial Services to proceed under the Civil Engineering & Minor Works Contract and to enter into and accept the standard terms and obligations set out within the Grant Funding Agreement with the LTA Tennis Foundation to fund the renovation of park tennis courts and provision of gate access systems across 3 sites. Standard terms and obligation period include using LTA preferred booking system and gate contractor for the supply, installation and maintenance agreement for a period of 5 years.
Not accepting the Grant Funding Agreement
would prevent the Council from proceeding with the capital
programme resulting in the majority of park tennis courts remaining
in poor condition, low park tennis participation and usage, and a
loss of potential income generated through court booking fees,
annual household season tickets, and coach license fees.
Publication date: 15/03/2023
Date of decision: 15/12/2022