Decision Maker: Cabinet
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
To extend the contract to the waste and recycling service.
Exempt Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
That the Cabinet:
a) approves the extenison of the current Waste and Recycling Contract with Biffa Municipal for 26 months from 1st February 2024 until 31st March 2026, noting the resource implications set out in section 6 of report HPS/034.
b) agrees to procure a new refuse vehicle fleet with a view to the new fleet coming into operation from 1st February 2024, and delegates the Head of Major Projects and Commercial Services to conduct the fleet procurement in accordance with the Council’s Procurement Code.
c) delegates the negotiation, approval and completion of all relevant legal documentation, of a new refuse vehicle fleet, to the Head of Major Projects and Commercial Services, Head of Governance, People and Performance, and Head of Corporate Finance, in consultation with the appropriate Cabinet member.
(Generic Delegations 2 & 3 will be used to enact this recommendation)
d) Request Full Council to approves a supplementary capital estimate of £3m for the procurement of a new refuse fleet funded by:
· £1.6m from the Refuse Vehicle Replacement Reserve
· £0.18m from the Waste and Recycling Reserve
· £1.22m from the Capital Programme Reserve
Reasons for the Recommendations
The recommendations will enable continuity of the waste and recycling service in the coming years and will ensure the waste vehicle fleet is operating efficiently and fit for purpose. The recommendations will also enable the Council to assess options for making amendments to the local waste collection arrangements in response to the National Waste Strategy which the Government has indicated will be released in the ‘near future’.
Report author: Nigel Sheehan
Publication date: 09/03/2023
Date of decision: 08/03/2023
Decided at meeting: 08/03/2023 - Cabinet
Effective from: 15/03/2023