How decisions are made and who represents you
Decision Maker: Head of Community Services
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
The Council supports the Government’s
COVID-19 Roadmap as we move from national lockdown to a position
where businesses can recommence trading and events take place. The
proposed Government Roadmap, which provides an indicative date of
when each step is reached is below. This is dependent upon a range
of factors, including further Government Guidance and Regulations
at the time, as well as local factors, including COVID-19 infection
rates and the wider public health impact on the Borough.
The majority of events are considered not essential, but the
Council would like to facilitate activities for public wellbeing,
as well as a means to stimulate the local economy. However, public
safety is the highest priority for the Council at all times and
shall be the overriding consideration.
Due to the coronavirus pandemic and ongoing threat to public
health, the Council must take into consideration a range of
additional matters and therefore the extra time that is required by
Council Officers and Statutory Partners when assessing event safety
and public health. This needs to be balanced against additional
risks, evolving Government Guidance, the possibility of imposed
restrictions without notice, moving lockdown dates and enhanced
mitigating measures that may be required. For example, impromptu
crowds, surge and dispersal of the same,
Coupled with a rising demand for the use of outdoor space for
events, alongside a sudden influx of requests to the Council, and
significant demand from the public, it is necessary to proactively
manage the pressure on Council and Partner Agency resources.
It is not possible for the Council to invest the amount of time and
resources that has previously been afforded in the past to help
event organisers reach the minimum standards required to ensure
that an event is conducted safely.
Therefore the onus to provide the Council and other agencies with
the right information at the right time, in a format that is easy
to interpret and which allows a full and proper assessment, rests
with the person(s) responsible for any proposed events.
Option 3 - Outdoor Events on CBC land
permitted during 2021 as per current policy AND additional criteria
/ guidance
* The full guidance document is available on request*
Option 1 - Outdoor Events on CBC land NOT
permitted during 2021 and until further notice
Option 2 - Outdoor Events on CBC land permitted during 2021 as per
current policy
Option 3 - Outdoor Events on CBC land permitted during 2021 as per
current policy AND additional criteria / guidance (below)
This additional guidance is written to supplement the
Council’s standard and comprehensive guide to organising an
outdoor event and is included to take account of the restrictions
and Guidance put in place as a result of the COVID-19
Pandemic.
There is separate guidance available to download from the Council's
website on organising a small scale, local street party.
ADDITIONAL CRITERIA
The Council will only consider events which meet the following
criteria until further notice.
•Well established events being managed by organisers who have
successfully delivered structured and safe outdoor events on
Crawley Borough Council land in the past and who have satisfied the
Council in their exemplary event planning, management and
control.
Or
•Well established events being managed by organisers who can
evidence other successfully delivered safe outdoor events and are
able to provide references and evidence of events referred
to.
Additionally, the Council will only consider events where all
documentation is submitted as one complete bundle well in advance
of the timetable agreed. This pack includes standard event
documentation along with:
•COVID-19 Risk Assessments
•Measures to ensure activities and the event itself are
COVID-19 Safe
Once permission has been given to proceed, it is for the Event
Organisers to ensure that they keep appraised of the evolving
nature of Government Guidance and Regulation in relation to the
COVID-19 pandemic, and to make adjustments to ensure compliance
with this, as well as the other regulatory regimes and
requirements.
Publication date: 06/04/2021
Date of decision: 06/04/2021