How decisions are made and who represents you
Decision Maker: Cabinet
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: Yes
A Microsoft Enterprise Agreement is a volume
licensing programme that gives flexibility to purchase Microsoft
services and software under one agreement. Our current agreement
with Phoenix expires 30 April 2021 and IT are about to launch a
framework procurement to renew this for another 3 years.
Normally the licenses are i.r.o £150k per annum (£450k
for 3 years) however with the addition of the Teams Calls as the
telephony solution (i.r.o. £30k per annum) this takes the
yearly contract to i.r.o £180k and therefore possibly up to
£540k over 3 years. The telephony procurement was awarded and
agreed in 2020.
Discovery work has indicated the new licenses should be within the
current expenditure and revenue budget and negotiations are
underway between Crown Commercial Services and Microsoft on behalf
of the wider public sector.
Cabinet is requested to give Delegated Authority to the Head of
Digital and Transformation to enter into a contract with the
awarded Provider through this procurement.
RESOLVED
That the Cabinet delegates
a) authority to the Head of Digital and Transformation (in consultation with the Cabinet Member for Planning and Economic Development) to approve the award of the contract for the renewal of the Council’s Microsoft Licenses following the appropriate procurement process (within the appropriate existing budgets).
b) the negotiation, approval and completion of the all the relevant legal documentation following the award of contract to the Head of Digital and Transformation, Head of Legal, Governance & HR, in consultation with the Cabinet Member for Planning and Economic Development.
(Generic Delegation 2 & 3 will be used to enact this recommendation).
Reasons for the Recommendations
To provide a key decision that will enable the procurement process to be awarded under delegated authority once the tender process has concluded.
Report author: Simon Jones
Publication date: 11/03/2021
Date of decision: 10/03/2021
Decided at meeting: 10/03/2021 - Cabinet
Effective from: 17/03/2021
Accompanying Documents: