Decision details

To seek Cabinet approval following the outcome of the tender process for printed material such as leaflets, brochures, envelopes etc. The procurement process is in collaboration with Horsham DC, Mid Sussex DC and Mole Valley DC.

Exempt Paragraph 3

The Leader of the Council presented report CEX/50 of the Chief Executive which set out the result of the joint tendering exercise and evaluation for printed material such as leaflets, brochures, envelopes etc. The procurement was a joint exercise with Horsham DC, Mid Sussex DC and Mole Valley DC.

It was noted that the report also proposed the creation of a dynamic purchasing system (DPS) and that all contracts including the DPS to commence from 1 April 2020 for a three-year term, with a one-year optional extension period, subject to the suppliers’ satisfactory performance.

RESOLVED

That the Cabinet approves

a)         the appointment of the following providers for the work indicated below for a period of three years from 1 April 2020 (with the option to extend for a further one year):

General print work – low volumes (lot 1a)

·                Bidder 10

·                Bidder 11

·                Bidder 28

·                Bidder 14

General print work – high volumes (lot 1b)

·                Bidder 27

·                Bidder 9

·                Bidder 24

·                Bidder 15

General signage (lot 2)

·                Bidder 30

·                Bidder 32

·                Bidder 5

Envelopes (lot 3)

·                Bidder 8

·                Bidder 25

b)         the creation of a Dynamic Purchasing System (DPS) for the work indicated below for a period of three years from 1 April 2020 (with the option to extend for a further one year):

·                Specialised print work (lot A)

·                Banners (lot B)

·                Design services (lot C)

·                Mailing (lot D)

·                Electoral Printing (lot E)

Reasons for the Recommendations

Following a tender exercise and evaluation, the providers identified in paragraph 2.2 of report CEX/50have submitted the most economically advantageous tenders in four lots.

The creation of a DPS will allow the councils to invite quotes on jobs within five lots and obtain best value.